• Location: Dublin, Dublin
• Type: Permanent
• Job #45563
• Salary: €40,000

Senior Administrator / PA (Full-Time)

Location: Dublin 4 (onsite role)
Salary: €40,000 – €43,000 DOE
Hours: Monday to Friday, 9:00am to 5:00pm (1-hour lunch)

Are you a highly organised and proactive Administrator looking for your next opportunity in a fast-paced, professional setting? My client is a dynamic trade association based in Dublin 4, representing and supporting it's members across the city of Dublin. As they continue to adapt to the evolving needs of their industry, they  seeking a Senior Administrator / PA to join our team and play a key role at the heart of our organisation. In this dual role, you’ll be the welcoming face of our front-of-house reception and the go-to support for our CEO and wider team. From managing member queries to coordinating key events and maintaining course operations, this is a varied and rewarding opportunity for someone who thrives in a people-focused, detail-oriented environment.

Key Responsibilities:
Membership & Front of House

• First point of contact for members, visitors and stakeholders
• Responding to member queries via phone/email and logging via Salesforce
• Distributing member communications via Mailchimp
• Coordinating internal meetings, agendas and board documentation
• Managing planning/legal notifications and incoming correspondence
• Maintaining an organised and professional reception area

Course & Event Coordination

• Main point of contact for annual Diploma course participants and employers
• Managing bookings, attendance, course logistics and graduation records
• Assisting in organising training, seminars and social events
• Using Eventbrite for event ticketing and payment processing

PA & Administrative Support

• Supporting CEO with diary management, PowerPoint presentations and meeting preparation
• Coordinating office supplies and IT/room setup for events
• Carrying out various administrative tasks and ad hoc project work

Who We’re Looking For:

• Professional and Presentable: Confident handling a front-of-house role and welcoming a wide range of visitors.
• Proactive and Adaptable: Comfortable juggling tasks, using initiative, and responding quickly to changing priorities.
• Member-Focused: A strong communicator who’s passionate about providing exceptional service.
• Team-Oriented: Willing to support colleagues and pitch in wherever needed.
• Tech-Savvy: Strong MS Office skills and experience with Salesforce, Mailchimp, Eventbrite, Surveymonkey, WordPress, and social media tools.
• Highly Organised: Attention to detail and time management are key to success in this role.
• Location Knowledge: A good understanding of Dublin and its geography is a bonus.

For You:

• Free on-site parking
• Professional working environment
• Engaging, member-focused role

Ready to Join Us?

If you’re looking for a varied and meaningful administrative role in a respected membership organisation, we’d love to hear from you. 

For more information, please apply through the link provided for the attention of Audrey Power or call Osborne Recruitment on 01 638 4400.
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. 
Osborne are proud to be an Equal Opportunity Employer.

#INDOSB1
#INDAPOWER

• Location: Dublin, Dublin
• Type: Permanent
• Job #45557
• Salary: €30,000

Office Administrator (Permanent, Onsite – Dublin City Centre)

A respected mental health organisation based in Dublin City Centre is seeking a proactive and professional Office Administrator to join their team. This role is ideal for someone with strong administrative experience who thrives in a dynamic, purpose-driven environment. Working closely with the Office Manager and supporting the CEO and Senior Management Team, the successful candidate will ensure the smooth day-to-day running of the office.

Salary: €30,000 – €32,000 DOE
Location: Onsite, Dublin 8
Hours: Monday to Friday, 9:00 AM – 5:00 PM

Key Responsibilities:

• Manage administrative tasks such as filing, mail handling, meeting bookings, printing/laminating/binding, and general property maintenance.
• Handle incoming phone calls, monitor voicemails, and redirect messages promptly.
• Check and manage incoming emails and ensure timely responses or forwarding to the appropriate departments.
• Greet and assist visitors; manage access to the office premises.
• Maintain data systems, including inputting, processing, and assisting with reports.
• Maintain and update insurance policies for both staff and the organisation.
• Provide confidential administrative support to the CEO and Senior Management Team.
• Assist in preparing and editing reports, presentations, and correspondence.
• Prepare agendas, meeting packs, and documentation for board meetings.
• Prepare and issue approved sales invoices.
• Manage petty cash and staff expense forms.
• Track staff leave (annual, sick, and statutory).
• Maintain communication with funders and manage related documentation.
• Track and update the funding schedule, ensuring timely invoicing and accurate records of payments.

Candidate Profile:

• Minimum of 2-3 years in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong organisational and time-management skills.
• Ability to multi-task, prioritise, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Attention to detail and a high standard of professionalism.
• A proactive and positive approach to work.
• Ability to handle sensitive information with confidentiality and discretion.
• Willingness to learn, take initiative, and work as part of a team.

For more information please apply through the link provided for the attention of Megan Murray  
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided
Please submit your updated CV in Word Format
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. 
Osborne are proud to be an Equal Opportunity Employer.

#INDOSB1
#INDOMMURRAY