Part Time Corporate Receptionist – Permanent – Dublin City Centre
Location: Dublin 2 Salary: €21k Pro Rata
Here at Osborne, we are currently looking for an experienced Receptionist who has a minimum of 2-3 years’ experience working in a similar role. This position with suit someone who considers themselves to be professional and personable and enjoys delivering the best level of customer service experience to clients and customers. You will enjoy multi-tasking and dealing with people in a face-to-face role. The successful candidate will be required to work 3 days per week, 9am – 5:30pm.
Duties of the Role:
Greet clients and visitors to the business
Answer all incoming calls and recording messages and using a switchboard
Book travel arrangements, flights, hotels, trains etc and organise itineraries
Arrange meetings on behalf of directors
Preparing expense and mileage claims
Skills Experience Required:
Minimum 3 years in a front of house receptionist role
Excellent Customer service skills
Strong Communication Skills
Strong Attention to detail
Working knowledge of Microsoft Office
For more information, please apply through the link provided for the attention of Mia Craddock or call Osborne Recruitment on 01 6384400. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
Executive Assistant – Research Internationalisation
Grade: Level B Departments: Research Internationalisation Reporting to: Line Manager Location: East Point, Dublin Job Reference: EI.010.26E Salary: €27,577
Applicants must have employment eligibility to work in Ireland and be available to work in the Enterprise Ireland location specified for the role.
Background
Enterprise Ireland is the Irish Government’s enterprise development agency. We invest in and support the development of Irish-owned companies on their journey to achieving greater scale and to become global leaders in their field. This provides a platform for strong economic growth and creating and sustaining jobs in communities around the country. Our teams in Ireland and across our network of 40 international offices help Irish companies to develop high-growth strategies and enter new markets with innovative and sustainable solutions.
Role Purpose
Horizon Europe is the largest and most ambitious EU Research and Innovation programme ever, with €93 billion of funding available over seven years (2021-2027). Enterprise Ireland leads the Horizon Europe National Support Network team which aims to drive successful participation in this programme and to facilitate applicants to achieve a target of €1.5 billion in budget drawdown for Ireland over the period of the programme.
As a member of the Horizon Europe team, the successful candidate will provide comprehensive administrative support services to the Senior Executive, Horizon Europe, the National Director for Horizon Europe and the wider team. The Executive Assistant’s duties will incorporate a range of the deliverables set out below.
Key Deliverables
Provide an executive assistant support service to the Department Manager including diary management, filing and organising one-to-one/team meetings.
Provide day-to-day administrative support services to colleagues within the assigned department as required.
Engage and communicate with a range of internal and external stakeholders through face to face and online channels maintaining professionalism at all times.
Support the set up and maintenance of the department’s files and records. This may include creating and updating spreadsheets and data bases.
Maintain websites and social media platforms with up-to-date newsletters, imagery and other content.
Plan and organise meetings, events and initiatives. This may include supporting the delivery of a range of Enterprise Ireland’s programmes, panels and support schemes and may include organising and co-ordinating travel, accommodation and other logistics with key providers as required.
Process relevant invoices and purchase orders on Oracle Fusion.
Play an active role as a key contributor to the team and provide administrative support for key projects from time to time.
Functional Competencies (Key Skills and Knowledge)
Robust executive assistant/administration and organisational skills, with relevant experience is essential.
Demonstrated evidence of strong computer literacy and typing/keyboard skills (i.e. MS Office skills including Outlook, Word, Excel and PowerPoint) is essential, coupled with an ability to learn new technologies and use of Enterprise Ireland’s systems.
Demonstrated skills and experience in processing data and information with accuracy and attention to detail is essential.
Digital content creation skills to support the maintenance of websites, newsletters and social media platforms.
Strong oral and written English communication skills with an ability to engage and interact effectively with stakeholders is essential.
Skills and experience in operating business processes and systems.
Demonstrated ability to prioritise tasks and manage work efficiently to strict deadlines.
General understanding of Enterprise Ireland’s role, structures and services.
Sound judgement, professionalism, confidentiality and discretion.
Willingness to take on other key projects as may be assigned from time to time.
Strong interpersonal skills and ability to positively contribute to the work of a busy team.
A relevant qualification e.g., in secretarial, administration, office skills or a similar discipline is desirable.
Enterprise Ireland Behavioural Competencies
Results Focused
The ability to remain outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.
Innovation and Risk-Taking
Actively encourages new ideas, experimentation and measured risk-taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.
Problem Solving and Decision-Making
The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.
Client Focused
The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy.
Communicating with Impact to Influence Others
Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.
Teamworking
Co-operates with colleagues, shares information, and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.
Embracing & Leading Change
Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.
Acting / Leading with Integrity
Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others, placing the genuine needs of the client, the organisation, and staff ahead of personal agendas.
Networking
Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.
Developing Yourself & Others
Creates an environment that enables others to excel in terms of job performance.
Salary Scale:
€27,577 to €45,479 per annum contributory superannuation Rising to €48,116 by long service increments
€26,504 to €43,529 per annum non-contributory superannuation Rising to €46,035 by long service increments
Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy. Subject to satisfactory performance, increments may be payable in line with current Government Policy.
**Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant. **
Application and Selection Process:
The selection process may include short-listing of candidates. The selection criteria will be based on the requirements of the position. It is therefore important that you provide a detailed and accurate account of where you believe your skills and experience meet the requirements for the position. This should be contained in a short document (template attached – maximum 2 pages) accompanying your CV.
Applicants should note that, for shortlisting purposes in particular, clear evidence of the functional competency requirements listed as essential in this specification must be demonstrated as part of the supporting document accompanying your CV.
To apply for one of these positions, send a detailed CV and completed supporting document quoting reference number EI.010.26E to enterpriseireland@osborne.ie or contact Mia Craddock on 01 638 4400.
Enterprise Ireland is an equal opportunity employer
Our client is seeking an experienced and highly organised Administration & Operations Manager to oversee Human Resources, Finance and Corporate Governance functions within a values-driven organisation in Louth. This is a broad and rewarding role, ideal for someone who enjoys variety, ownership and working closely with senior leadership and the Board. You will play a key role in shaping people strategy, strengthening financial controls and ensuring strong governance and compliance across the organisation.
Package
Competitive salary
Permanent
Onsite
Key Responsibilities: HR
Develop the annual HR plan and salary budget in line with organisational objectives
Ensure compliance with HR policies, Staff Handbook and employment legislation
Implement and manage a Time & Attendance system
Support line managers with recruitment, onboarding, employee relations and performance management
Coordinate training and development planning
Oversee Health & Safety compliance, risk assessments and policy updates
Finance
Lead annual budgeting and cash flow planning with the Regional Manager
Ensure accurate processing of payments and financial controls compliance
Prepare monthly financial reports for the Board and Management
Maintain the organisational risk register and mitigation plans
Liaise with auditors and oversee implementation of audit recommendations
Corporate Governance
Support the Board and Company Secretary with board packs, minutes and statutory registers
Complete CRO and Charity Regulator filings and ensure governance compliance
Key Requirements:
Liaise on leases, premises and facilities management
Source legal advice when required
Level 8 qualification in HR, Finance, Governance (or related discipline) with 3+ years management experience OR
Level 7 qualification with 5+ years relevant experience
Strong knowledge of Irish employment law and HR practices
Budgeting, financial administration and reporting experience
Experience within regulated or not-for-profit environments
Excellent organisational, reporting and IT skills
Strong interpersonal and communication skills
Ability to work independently with high attention to detail
For more information, please apply through the link provided for the attention of Paula Tavares or call Osborne Recruitment on 041 986 5058.
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.
Must be available immediately to work 12 hour night shifts from 8pm – 8am (2 on & then 4 off)
Duties & Responsibilities:
First point of contact for Meet / Greet Patients
Data Entry / System Management regarding Patient details.
Filing and retrieving patient records.
Maintain patient accounts by obtaining, recording, and updating information
Recording patient charges / Health Insurance etc
Empathy towards patients in distress & respond to Emergency
Protect patients’ rights by maintaining confidentiality of medical, personal, and financial information.
All other Adhoc Administration duties
Essential Requirements:
Strong Communications
Proficient using MS Office Suite (outlook, word, excel etc)
System Savy
High level of accuracy & attention to detail is essential
Ability to work 12 Night Shifts (2 on & then 4 off)
Available immediately
For more information please apply through the link provided for the attention of Karen McManus or call Osborne Recruitment on 01-5984334. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer. For more information on all of our current jobs visit www.osborne.ie
Here at Osborne, we are seeking a self-motivated Property Executive Administrator to join our client’s busy team. Our client is a leader within the premier luxury residential property market based in south Dublin. We are looking for an experienced, organised and process driven administrator ideally with experience within residential real estate. The successful candidate will be joining a supportive, collaborative and inclusive culture with a vast client base. This is busy administrative role where you will be front facing with clients and managing a varied administrative workload working closely senior management.
Salary: €37K plus benefits Location: South Dublin Working hours: Based onsite Monday to Friday 9-5.30pm
Responsibilities:
Acting as the first point of contact for all inbound queries from clients and prospects.
Answering/directing of calls and assisting in ensuring all enquiries are actioned in a timely manner and providing optimum service levels.
Confirming all appointments & inspections with negotiators and vendors.
Actively manage diaries and actions list for all residential agents on the team.
Maintaining the databases to a high standard while ensuring property listings and client communications are efficiently updated.
Schedule viewings, meetings, and property inspections for sales agents and clients.
Provide support to sales agents by preparing necessary documents, gathering property information, and organizing viewings.
Assist in the preparation and distribution of marketing materials such as brochures, window displays, pitch reports and online advertisements.
Providing administrative support for meetings including reporting and forecasting.
Handle general office duties such as ordering supplies, managing post, and keeping the office organised.
Requirements:
Minimum of 4-5 years’ experience working within and office environment – preferably within residential real estate.
Strong attention to detail, time management and organisational skills.
Ability to work to prioritise, multi-task and work to deadlines
A Positive and proactive work ethic with a longing to learn
The ability to work well collaboratively and independently
Proficiency in Microsoft Office software.
Demonstrated excellent communication both verbal and written skills and hold excellent interpersonal skills.
For more information please apply through the link provided for the attention of Joanne Murray or call Joanne on 045 579066 If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne is an Equal Opportunities Employer
Our client in North Wicklow is seeking a dedicated and detail-orientated Customer Service & Order Processor to join their team. This is a great opportunity for someone with strong customer service skills ready to support a wide range of clients and customers in a manufacturing setting.
For You: • Located in North Wicklow, with parking. • Full-time permanent role. • Fully onsite. • 32k – 35k DOE. • Join a busy and growing team.
Key Responsibilities: • Be the main point of contact for customer inquiries via phone, email, and online platforms. • Process sales orders and prepare quotations with accuracy and attention to detail. • Monitor and manage orders to ensure timely delivery. • Communicate with internal teams for accurate order processing. • Provide updates to customers regarding their order status, backorders, or delays. • Handle returns, replacements, and warranty claims in accordance with company policies. • Maintain customer records and order documentation in both the CRM and ERP systems. • Identify and escalate issues as needed, working to resolve problems efficiently. • General administrative support as required. Key Requirements: • Previous experience in customer service, order entry, or sales support. • Previous experience in Manufacturing/Distribution is highly desirable. • Strong verbal and written communication skills. • Ability to organise, multitask, and prioritise. • Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP/CRM systems a plus!
For more information, please apply through the link provided for the attention of Nikki Moloney or call Osborne Recruitment on 01 525 2457. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
Osborne are delighted to be partnering with our client, a well-established and growing transport operation based in Little Island, Cork, to recruit a Transport Office Administrator. This is an excellent opportunity for an organised and detail-focused administrator to join a busy transport office and support the daily operations of the transport and compliance teams.
Salary: €30,000 DOE
Location: Little Island, Cork
Position Type: Full-Time, Office-Based
Key Duties & Responsibilities:
Provide comprehensive office administration support within a fast-paced transport environment
Manage phone and email communications, liaising professionally with customers, drivers, suppliers, and internal transport teams
Generate, update, and distribute customer reports as required
Maintain accurate document control, including uploading, emailing, and filing transport documentation
Perform high-volume data input, updating transport bookings on internal transport software systems
Support invoicing processes where required
Assist the Transport team with the daily coordination of transport activities
Prepare and issue delivery paperwork to drivers and customers
Support the monitoring and booking of telematics systems
Assist with tachograph monitoring for vehicles and drivers
Maintain transport maintenance records, including:
Inputting and updating data on the maintenance system
Allocating parts and recording supplier jobs
Liaising with the maintenance department to ensure records remain current
Assisting with monitoring CVRT and tachograph expiry dates
Support internal and external compliance audits and transport-related projects
Carry out general administrative duties, maintaining organised filing systems and office supplies
Requirements:
Ability to learn quickly and work effectively on own initiative
Previous experience in a transport or logistics administration role is desirable
Strong proficiency with software systems, with data entry forming a key part of the role
Excellent communication skills, with confidence engaging with customers, drivers, suppliers, and colleagues
Strong organisational and time-management skills, with the ability to prioritise workloads
High level of attention to detail and accuracy
For more information please apply through the link provided for the attention of Karen O'Brien, email karen.obrien@osborne.ie or call 086-1071917. If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format
Our client is currently seeking a motivated and enthusiastic Junior Office / Accounts Administrator to join our busy team. This is an excellent opportunity for someone with solid administrative experience who enjoys variety, teamwork, and working in a fast-paced office environment. This role will be for someone who is looking to gain more office experience and has previously worked in an administrative role dealing with order processing, invoicing and dealing with customer via email and over the phone. This permanent full time position will be based in Blanchardstown Dublin 15.
DUE TO LOCATION: OWN TRANSPORT WILL BE ESSENTIAL
Salary & Benefits:
€30,000
Hours: Monday to Friday
Car Park
20 days Annual Leave
Canteen
Responsibilities:
Accurately entering customer orders into Sage 200
Processing orders received via multiple channels, including sales representative portals, trade systems, and web platforms
Handling customer queries and preparing credit notes when required
Raising and issuing invoices
Supporting day-to-day office operations such as answering phones, booking deliveries, filing, monitoring shared inboxes, and emailing invoices, credits, and statements
Key Requirements:
At least 2 years’ experience in an office-based role
Strong verbal and written communication skills
A proactive, self-motivated approach with the ability to manage and prioritise tasks effectively
High attention to detail and accuracy
A friendly, positive, and approachable personality with a “can-do” attitude
For more information, please apply through the link provided for the attention of Grainne O’Donnell or call Osborne Recruitment on 01 5984334 If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
Here at Osborne, we are currently seeking a HR Administrator on behalf of one of clients in the public sector, based in Citywest, Co. Dublin. This is an excellent opportunity for a motivated HR professional looking to gain broad generalist experience within a busy and supportive HR team. The HR Administrator will provide comprehensive day-to-day administrative support to the HR function, reporting to the HR Business Partner and Recruitment Manager. The role plays a key part in ensuring the effective delivery of people services across the organisation and will offer exposure to a wide range of HR activities, including recruitment campaigns, onboarding, payroll support, compliance and learning & development.
Location: Citywest, Co. Dublin (Hybrid working) Contract: 3-month Temporary position until the end of April 2026 Start Date: Immediate Salary: €20.56 per hour Hours: 35-hour week (Monday–Thursday: 9am-5:15pm & Friday: 9am-5pm)
Key Responsibilities: Recruitment
Act as a primary point of contact for recruitment-related queries from candidates and internal stakeholders
Manage and utilise recruitment systems and applicant tracking tools effectively
Post job advertisements internally and on external platforms
Coordinate interview scheduling, room bookings and preparation of interview materials
Maintain accurate recruitment records and support colleagues with recruitment administration
Induction, Onboarding & Offboarding
Prepare employment documentation for approval, including contracts, offer letters, variations and probation correspondence
Ensure all new starter documentation is completed, returned and recorded accurately
Track the return of references and right-to-work documentation
Coordinate HR inductions and liaise with internal departments regarding new starters and leavers
Arrange mandatory compliance training for new employees
Manage the administrative aspects of employee exits, ensuring processes are completed in a timely manner
Compliance, Payroll & HR Processes
Conduct regular audits of personnel files to ensure GDPR compliance and adherence to internal policies
Assist with the preparation of documentation for internal and external audits
Support HR Business Partners with payroll and financial audit queries
Maintain and update HR and payroll systems, including document uploads and report generation
Process payroll-related administration such as salary certificates and social welfare forms
Support performance management processes, including probation and Personal Development Reviews
Maintain accurate HR data relating to pensions, training, contracts and employment records
Assist in drafting and updating HR policies and procedures in line with legislative or organisational changes
Learning & Development
Coordinate training activities, including scheduling, liaison with trainers and attendance tracking
Monitor mandatory training completion and report any gaps to the Learning & Development Manager
HR Administration, Knowledge Management & Finance Support
Maintain physical and electronic personnel files, ensuring correct creation, archiving and removal of records
Manage Data Subject Access Requests in collaboration with the Data Protection Officer
Oversee HR and Recruitment inboxes, responding to routine queries and escalating as required
Organise HR meetings, manage calendars and take minutes as needed
Maintain HR documentation and self-service resources on SharePoint
Ensure responsible use of organisational resources and accurate tracking of HR-related expenditure
Process HR invoices, expenses and credit card reconciliations using the finance system
Build effective working relationships across the organisation and provide guidance on HR administrative processes
Handle all information in a confidential and GDPR-compliant manner, keeping up to date with relevant legislation
Demonstrate commitment to continuous professional development within HR
Safeguarding, Health & Safety
Identify and report potential risks in line with established procedures
Take responsibility for maintaining personal wellbeing at work
Qualifications & Experience: Essential
A recognised third-level qualification at a minimum NFQ Level 7 (or equivalent), in a relevant discipline such as- HR, Business, Commerce or similar
Minimum 3 months’ relevant HR experience
Full Category B driving licence
Strong attention to detail and high level of accuracy
Strong IT skills, including Excel and Outlook
Experience providing administrative support in a fast-paced office environment
Highly organised with excellent time management skills
Professional and confident communicator
Ability to handle confidential information
Proactive, self-motivated and ability to work independently
Strong team player with a flexible and adaptable approach
Desirable
Manual payroll experience
CIPD Level 3 qualification
Experience using HR systems
Knowledge of Irish employment legislation
Knowledge of GDPR and data protection principles
For more information, please apply through the link provided for the attention of Nicole Sinnott or email your cv to Nicole to nicole.sinnott@osborne.ie If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer. Please visit www.osborne.ie for more information on all of our roles
We are seeking an experienced Property Manager on behalf of our client based in Drogheda to oversee a portfolio of residential apartment developments. In this role, you will collaborate closely with OMC directors, homeowners, and residents to ensure smooth operations and consistently high service standards across each community.
Salary & Benefits:
€50,000 – €65,000, depending on experience
Travel expenses covered
Generous holiday entitlement
Supportive and positive working environment
Clear opportunities for career growth and progression
On-site parking and sick pay
Strong support from management, communications, and finance teams
Key Responsibilities:
Manage a portfolio of residential apartment blocks
Build and maintain strong working relationships with OMC directors
Prepare and oversee service charge budgets and sinking funds
Work with the communications team on resident updates and feedback surveys
Coordinate contractors and suppliers, ensuring work is completed efficiently and to a high standard
Carry out financial and administrative duties using Blockman or similar software
Prepare Directors’ Reports using established company templates
Requirements:
Minimum 3 years’ experience working with OMCs
PSRA D Licence or relevant property qualification
Full driving licence and access to an insured vehicle
Excellent customer service, communication, and organisational skills
Confident using technology and capable of managing budgets effectively
For more information, please apply through the link provided for the attention of Erna Tupaz or call Osborne Recruitment on 041 986 5058. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
