Job Title: Accounts Payable Administrator (Medical Devices Distribution) Osborne Recruitment is seeking an Accounts Payable Administrator to join a leading provider of medical devices and equipment in the healthcare industry. As an Accounts Payable Administrator, you will play a crucial role in maintaining accurate and efficient financial operations within the medical device’s distribution field. You will be responsible for overseeing the accounts payable process, ensuring timely and accurate processing of vendor invoices, maintaining vendor relationships, and supporting the overall financial objectives of the company. This role requires exceptional organizational skills, attention to detail, and a strong understanding of accounting principles and procedures. What’s in it for you?
Salary: 35-40K Benefits:
10% Annual Bonus
Pension 5%
Laptop
Income Protection
Death in Service Benefit
Role will be fully onsite for first 3 months and hybrid thereafter
Responsibilities:
Process and review vendor invoices, purchase orders, and expense reports in a timely manner, ensuring accuracy and adherence to company policies and procedures.
Verify and reconcile invoices against purchase orders and receiving documentation to ensure proper billing and resolve discrepancies as necessary.
Prepare and process payments to vendors, utilizing electronic payment systems and following established payment schedules.
Monitor accounts payable aging and address outstanding invoices or payment issues promptly.
Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax documentation.
Respond to vendor inquiries and resolve payment discrepancies or issues in a professional and timely manner.
Collaborate with cross-functional teams, such as procurement and receiving, to ensure accurate and efficient processing of invoices.
Assist in month-end and year-end closing activities, including account reconciliations, accruals, and financial reporting.
Support internal and external audits by providing necessary documentation and information related to accounts payable transactions.
Qualifications:
Bachelor's degree in accounting, finance, or a related field (or equivalent work experience).
Proven experience as an Accounts Payable Administrator or similar role, preferably within the medical devices distribution industry.
Solid understanding of accounting principles and practices.
Proficiency in using accounting software and ERP systems (e.g., SAP, Oracle, etc.) for accounts payable processing and reporting.
Strong analytical and problem-solving skills, with the ability to reconcile complex accounts and resolve discrepancies.
Excellent attention to detail and accuracy, with the ability to handle a high volume of invoices and payments.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, with the ability to interact effectively with vendors and internal stakeholders.
Proficiency in Microsoft Excel and other Office applications.
Knowledge of relevant tax regulations and compliance requirements.
Ability to maintain confidentiality and handle sensitive financial information with integrity.
We offer competitive compensation and benefits packages, including healthcare coverage, retirement plans, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for financial operations within the medical devices distribution field, we invite you to apply for the role of Accounts Payable Administrator. Join our team and contribute to our mission of improving patient care through innovative medical devices.
For more information please apply through the link provided for the attention of Shauna Cannon or call Osborne Recruitment. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer
Osborne Recruitment is recruiting an ATI Qualified Accounts Assistant to join a reputable Accountancy Practice based in Enniscorthy. As part of the companies expansion, they are currently seeking a skilled and motivated Accounts Technician to join our finance team in Enniscorthy.
Job Responsibilities:
Perform day-to-day accounting tasks, including but not limited to accounts payable and receivable, general ledger entries, bank reconciliations, and expense management.
Prepare and process invoices, purchase orders, credit notes, and payment vouchers accurately and in a timely manner.
Assist in the preparation of financial statements, reports, and budgets.
Ensure compliance with relevant accounting standards, legal regulations, and company policies.
Maintain accurate and up-to-date financial records and documentation.
Assist in the month-end and year-end closing processes, including journal entries and reconciliations.
Collaborate with the finance team to support financial analysis, forecasting, and budgeting activities.
Respond to inquiries from clients, vendors, and internal stakeholders regarding financial matters.
Assist in the implementation and improvement of accounting systems, processes, and controls.
Stay updated with industry trends, accounting principles, and relevant legislation to ensure compliance and best practices.
Qualifications and Skills:
Hold a recognized qualification as an Accounts Technician (e.g., ATI, IPASS) or similar qualification.
Proven experience as an Accounts Assistant or similar role, preferably in a fast-paced environment.
In-depth knowledge of accounting principles and practices.
Familiarity with accounting software (e.g., QuickBooks, Xero) and proficiency in MS Excel.
Strong attention to detail and accuracy in data entry and financial calculations.
Excellent organizational and time management skills to meet deadlines.
Effective communication skills, both written and verbal, to interact with internal and external stakeholders.
Ability to work independently as well as collaboratively within a team.
Flexibility and adaptability to handle multiple tasks and changing priorities.
A proactive and problem-solving mindset with a commitment to continuous improvement.
For more information please apply through the link provided for the attention of Shauna Cannon or call Osborne Recruitment. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer
Job Title: Finance Officer Reporting To (title & name): Head of Finance Team: Finance Location: Dublin office – on site Contract Type: Permanent Weekly Hours: 35 Salary: €37,000 – €41,000
Osborne Recruitment is seeking a Senior Accounts Assistant to join reputable and growing organization in the charitable sector. This organisation prides itself on their commitment to excellence and providing high-quality charitable services to our clients. With a strong focus on financial reporting, month-end processes, and budgeting, we are seeking a skilled and dedicated Accounts Assistant to join our finance team. The finance team is responsible for managing all accounting and financial reporting functions within the organization. They ensure the integrity of financial systems and uphold standards of accountability and transparency.
Key Responsibilities:
1. Preparation of donor financial reports.
Produce financial reports as required for donors on behalf of the development team.
Preparation of financial reports and supporting schedules for donor audits.
The allocation of expenditures to restricted income on Sage50.
2. Banking: manage the processes that lead to monthly reconciliation of active bank accounts.
Post payments and receipts on a monthly basis.
Provide direct debit, credit card, and PayPal processing services.
Cash withdrawals, lodgements, and petty cash.
Following up and resolving bank transaction queries.
The reconciliation process.
3. Accounts payable: maintain a creditor's ledger, including employee expenses.
Post approved invoices and staff expenses monthly.
The processing of payments and the processing of credit card transactions for staff.
Monthly reconciliation of the control account is required.
Process quarterly accounts from Brussels office.
4. Grants program: liaise with grants team to process international grant payments on a daily basis.
Ensure that urgent grants are prioritized.
Communicate with the grants team regarding queries and bank details.
Process by bank transfers, western union transfers.
Update the database with payment information.
Grants team month-end reports.
5. Payroll: process monthly payrolls for Irish and international staff.
Produce a monthly payroll that includes amendments to employee benefits, new hires, etc.
Submissions to Revenue on a monthly basis.
Incorporating payroll journals into the accounts system.
Reconciliation of control accounts, including pensions, net pay, and payroll taxes.
Administration of pensions.
6. End of Month and Year: assist in preparation of monthly management accounts and end of year audit.
Ensure that the month-end journals are prepared and posted.
Maintain a register of fixed assets.
Prepayments and accruals.
Draft a statement of income and expenditures and a statement of assets and liabilities.
A review will be conducted with the head of finance.
Provide assistance with end-of-year and donor audits.
Essential:
Excellent organizational skills.
Strong analytical and mathematical abilities.
Proficiency in Excel.
For more information please apply through the link provided for the attention of Shauna Cannon or call Osborne Recruitment. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer
We are recruiting for an inhouse recruiter on the behalf of our client in Dublin 18.
Hours: 9am to 5pm (Mon to Fri)
Start Date: ASAP
Duration: 10-12 weeks (View to Perm)
The primary role of our inhouse recruiter is to recruit required talent for our business needs and to drive efficient and successful placement of talent to deliver on business requirements. The recruiter will be the shop window for all perspective talent applying for roles and will also seek out talent and skillset proactively. The role will also include general HR admin tasks such as onboarding and offboarding. Assisting line managers with probation the probation process framework (territory specific) and will also work on other People Experience Initiatives as part of our overall growth strategy. The role will work across Ireland, United Kingdom, Netherlands, Belgium and Luxembourg.
Responsibilities
Support recruitment processes across the business for any territory
Job spec translation English to Dutch and vice versa
Direct advertising – careers section on group websites
Publish roles through internal talent referral programme
Manage Indeed portal
Work with approved agencies across UK, Ireland, Belgium and Netherlands to source candidates
Do CV screening for roles and partake in interview stages as required
Managed communications between hiring manager and candidates
Build out Glassdoor employer branding presence
General admin in HR management system
Work with people experience team on projects
Employee engagement and people analytics
Talent retention and acquisition
Wellbeing initiatives
Skills/Experience
2-3 years experience in an inhouse direct recruiter role preferably in an IT related company
Diploma or Degree in a Human Resources discipline
Knowledge of Dutch employment law
Excellent Microsoft Word, Excel and Powerpoint skills
Comfortable with Microsoft O365 collaboration tools such as sharepoint, onedrive and teams
Customer focus – both internal and external customers and develops understanding of all relevant support required
Key Personal Attributes
Highly organised with strong time management skills and the ability to multitask
Excellent written and verbal communication skills
Meticulous and professional
For more information, please apply through the link provided for the attention of Emma Wilde or call Osborne Recruitment on 041 986 5058.
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.
