Team Office Administrator

Contract: Full time – 5 days office based – 3-year contract
Based: Maynooth

We are seeking a Team Office Administrator to support the delivery of strategic and operational plans while ensuring the smooth day-to-day running of the office.

Key Responsibilities

• Manage daily office administration, including emails, databases, filing, data entry, and document management.
• Order and manage office supplies and meeting room bookings.
• Provide reception cover as required, including every Friday.
• Coordinate the ordering, delivery, and stock control of merchandise.
• Respond to customer enquiries through the helpdesk portal.
• Review and improve office procedures and processes.
• Coordinate office maintenance and liaise with suppliers and contractors.
• Manage supplier relationships and service agreements.
• Assist with the organization of staff events.
• Administer the Volunteer Information Portal, including stock control, database management, uniform distribution, and volunteer support.
• Act as Health & Safety Administrator.

Experience Required

• 4-5 years’ experience in an office administration role.
• Strong skills in Microsoft Office 365 and office management systems.
• Excellent communication, organisational, and problem-solving skills.
• Experience in data processing.

• Experience in a fast-paced environment.
• Experience working with volunteers.

Competencies & Attributes:

• Strong organisational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal and stakeholder management skills.
• Strong attention to detail and analytical skills.
• Self-motivated with the ability to work effectively as part of a team.

Note: This role by its nature will evolve and the postholder may be required to undertake duties not specifically outlined in this Job Description.

For more information please apply through the link provided for the attention of Robyn Harrington or call Robyn on 045 579066
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne is an Equal Opportunities Employer

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