Production Administrator

Our client is currently recruiting for a Production Administrator to join their manufacturing facility based in **Kilkenny City**.

This is a busy and varied role, ideal for someone who thrives in a fast-paced manufacturing environment and enjoys working as part of a collaborative team.

The successful candidate will play a key role in supporting production operations by ensuring accurate administration, effective coordination, and clear communication across multiple departments.

Location: Kilkenny City
Salary: DOE
Job type: Full time permanent

Key Responsibilities:

Customer Service & Order Management

• Act as the main administrative contact for private label customers.
• Receive and process customer orders accurately using SAP.
• Generate customer invoices following order completion.
• Prepare dispatch documentation and arrange shipments where required.
• Respond promptly to customer enquiries regarding orders, deliveries, and account-related queries.
• Process customer debit and credit notes, including testing and storage charges.

Logistics & Shipping

• Arrange courier collections for UK shipments.
• Prepare shipping and export documentation for courier and freight services.
• Maintain accurate dispatch records and documentation.

Purchasing & Procurement

• Raise Purchase Orders (POs) for maintenance requirements and other operational purchases.
• Monitor and follow up on supplier prepayments where required.
• Manage office stationery ordering and maintain appropriate stock levels.

Internal Transactions

• Process internal transfers by creating Order Requests (ORs) and Purchase Orders (POs).
• Create stock transfer orders between manufacturing sites.
• Process operational orders across multiple business units.

Production Administration

• Prepare production paperwork to support manufacturing operations.
• Ensure production documentation is accurate, complete, and available to meet production schedules.

General Administration

• Maintain accurate records and documentation.
• Provide administrative support to the production, logistics, finance, and management teams.
• Assist with the continuous improvement of administrative processes.
• Carry out additional administrative duties as required.

Key Skills & Experience

Essential:

• Excellent organisational and time management skills.
• Strong customer service and communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving skills and the ability to work independently.Confident communicator with the ability to produce clear and professional correspondence.

Desirable:

• Previous experience using SAP or a similar ERP system.
• Knowledge of production, logistics, or supply chain administration.
• Experience preparing shipping documentation and arranging courier services.
• Understanding of purchasing and procurement processes.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Previous experience in an administrative role within a manufacturing or production environment.

If you are passionate about delivering high-quality construction projects and would like to join a dynamic and growing team, we would love to hear from you.For more information, please apply through the link provided for the attention of Róisín Drummy or call 051 364134. If you are interested in finding out more about the above role and would like to be considered for other suitable roles that we may have available for your skill set – please attach your CV via the link provided.
Please submit your updated CV in Word Format.
If you are living in Ireland and hold a valid work permit, we would love to hear from you. If, however, you do not hold a valid work permit, unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.

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