Master Scheduler
Location: Dundalk Co. Louth
Job Type: Full-Time, Permanent

Company Overview

Osborne Recruitment is delighted to be partnering with an established and growing organisation specialising in modular solutions for the data centre and critical power industries.

With operations across Ireland, the UK and Poland, the organisation is committed to delivering high-quality, innovative modular solutions while fostering a collaborative and progressive working environment.

Job Summary

We are seeking an experienced and highly skilled Master Scheduler to join a busy manufacturing and design environment.

The Master Scheduler will play a critical role in ensuring efficient production scheduling, on-time project delivery and optimum utilisation of resources to meet customer requirements and industry standards.

This position will take ownership of the master scheduling and end-to-end project programming process, from initial design through to final delivery. Working as a central point of coordination, the Master Scheduler will provide clear visibility of project progress, production requirements, resource capacity, procurement timelines and delivery commitments across the business.

The successful candidate will work closely with Engineering, Purchasing, Supply Chain, Production and Project Management, ensuring all functions have accurate and timely information to support effective decision-making.

Key Responsibilities

Scheduling, Programming & Coordination

• Develop, maintain and own the Master Production Schedule (MPS), ensuring alignment with project timelines, customer requirements and available capacity.
• Develop and manage comprehensive project programmes across all active projects.
• Provide a unified scheduling system that gives all departments clear visibility of project and production status.
• Take ownership of project programming independently of individual Project Managers.
• Map and track procurement timelines for all long-lead items.
• Monitor required order dates and expected delivery dates to proactively identify potential bottlenecks.
• Track project progress against agreed programmes and milestones.
• Clearly identify, document and communicate delays resulting from client requirements, outstanding information or engineering approvals.
• Dynamically adjust schedules to accommodate design changes, material availability and unforeseen production delays.
• Ensure schedule changes are communicated effectively to all relevant stakeholders.
• Maintain a strong focus on factory efficiency while ensuring customer and project commitments are achieved.

Resource & Capacity Planning

• Develop detailed, resource-loaded production plans using man-hour requirements rather than basic visual scheduling blocks.
• Analyse production capacity against project requirements and delivery commitments.
• Provide long-term visibility of labour requirements and available capacity.
• Forecast subcontractor and external labour requirements based on planned production hours.
• Work closely with production management to ensure workforce requirements are aligned with project milestones.
• Identify resource constraints at an early stage and develop mitigation plans.
• Support workforce optimisation and efficient utilisation of available resources.

Logistics & Shipment Management

• Coordinate with transportation and logistics providers to ensure products are delivered to customer sites on schedule.
• Incorporate transportation and transit lead times into overall project programmes.
• Ensure products are prepared in line with agreed shipping and collection dates.
• Monitor shipment progress and proactively address transportation delays.
• Coordinate export requirements and ensure all necessary documentation is completed prior to collection.
• Work with logistics providers to ensure compliance with international shipping requirements.
• Ensure required documentation, including bills of lading, customs declarations, packing lists and transport permits, is accurate and available when required.
• Provide visibility of shipment status and expected delivery dates to relevant internal and external stakeholders.

Inventory, Systems & Process Optimisation

• Optimise workflow processes to reduce lead times, minimise downtime and improve overall project delivery.
• Work closely with Supply Chain, Yard Managers and Warehouse teams to ensure materials are available and moved efficiently to manufacturing areas.
• Monitor material availability against production requirements.
• Identify potential material shortages or delays that could impact the production programme.
• Use ERP/MRP systems to plan, track and manage scheduling information.
• Maintain high levels of scheduling data accuracy and system visibility.
• Ensure live production information is reflected accurately within the scheduling system.
• Support continuous improvement initiatives across production planning and scheduling processes.

Schedule Audits & Reporting

• Conduct regular audits of project schedules to identify deviations from agreed programmes.
• Identify bottlenecks, delays and areas of underperformance.
• Carry out structured root-cause analysis on schedule deviations.
• Develop and implement corrective actions to prevent recurring issues.
• Provide accurate and meaningful production and scheduling KPIs to management.
• Produce data-driven reports to support business and operational decision-making.
• Provide clear visual project timelines for internal management and external clients.
• Highlight potential risks to programme, production capacity and delivery commitments.

Stakeholder Management

• Act as the central scheduling point between Engineering, Purchasing, Supply Chain, Production and Project Management.
• Maintain clear communication regarding programme changes, deadlines, resource requirements and project risks.
• Work collaboratively with internal teams to resolve scheduling conflicts.
• Ensure stakeholders understand key project milestones and dependencies.
• Manage expectations around production capacity and delivery timelines.
• Communicate potential delays and programme risks at the earliest opportunity.
• Develop strong working relationships with internal and external stakeholders.
• Support client progress reporting through accurate and transparent programme information.

Qualifications & Experience

The successful candidate will ideally have:

• A Bachelor’s degree in Engineering, Supply Chain, Manufacturing or a related discipline.
• Alternatively, extensive relevant experience in production planning, scheduling or project controls within a heavy manufacturing or fabrication environment.
• Proven experience working in a bespoke manufacturing environment.
• Strong understanding of manufacturing processes including welding, assembly and modular fabrication.
• Experience within the data centre, critical power or modular manufacturing sectors would be advantageous.

• Expert-level proficiency in advanced project scheduling and programming software such as:
• Oracle Primavera P6
• Asta Powerproject
• Microsoft Project
• Or equivalent scheduling platforms

• Proven experience developing resource-loaded programmes.
• Strong ERP/MRP experience, ideally with SAP Business One or a similar system.
• Advanced Excel and data analysis capabilities.
• Ability to interpret complex project data and translate it into clear, visual and actionable programmes.
• Strong understanding of production capacity, resource planning and project dependencies.
• Excellent communication and stakeholder management skills.
• Strong organisational and analytical abilities.
• Ability to manage competing priorities and work effectively to tight deadlines.

Key Competencies

The successful candidate will demonstrate:

• Strong analytical and problem-solving skills.
• Excellent attention to detail.
• Strong commercial and operational awareness.
• Ability to work with large volumes of data and complex project information.
• Excellent planning and organisational skills.
• Strong communication and influencing abilities.
• Ability to challenge programme assumptions and enforce scheduling deadlines.
• A proactive approach to identifying risks and potential delays.
• Ability to work collaboratively across multiple departments.
• Strong understanding of manufacturing project lifecycles.
• A data-driven and methodical approach to decision-making.

Company Benefits

• Competitive salary
• Company pension plan
• Company healthcare plan
• Long-term illness benefit
• Death in service benefit
• Discounted gym membership
• Hybrid work environment
• Paid professional development and training
• Employee referral bonus programme
• Employee assistance programme
• Free parking
• Free barista coffee onsite

Application

If you are an experienced Master Scheduler, Production Planner or Project Controls professional with experience in a complex manufacturing environment, Osborne Recruitment would be delighted to hear from you.

Please submit your CV outlining your relevant experience, qualifications and previous responsibilities.

All applications will be treated in the strictest confidence.

For more information, please apply through the link provided for the attention of James Machin or call Osborne Recruitment on 041 986 5058.

If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. 
Osborne are proud to be an Equal Opportunity Employer.

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