Title: Executive Assistant
Grade: Level B
Division/Departments: Technology & Services
Reporting to: Divisional Manager
Location: East Point, Dublin 
Job Reference: 004.EI.26E
Salary: €28,358

Applicants must have employment eligibility to work in Ireland and be available to work in the Enterprise Ireland location specified for the role.

Background

Enterprise Ireland is the Irish Government’s enterprise development agency. We invest in and support the development of Irish-owned companies on their journey to achieving greater scale and to become global leaders in their field. This provides a platform for strong economic growth and creating and sustaining jobs in communities around the country. Our teams in Ireland and across our network of 40 international offices help Irish companies to develop high-growth strategies and enter new markets with innovative and sustainable solutions.

Role Purpose

Enterprise   Ireland    is    seeking    to   recruit   Executive    Assistants   to    provide executive assistant/administration support services to a number of departments and divisions within the Agency.  The role of an Executive Assistant is to support one or more departments within Enterprise Ireland to deliver on their strategic objectives by providing a comprehensive administrative support service, ensuring that the departments’ administrative tasks are handled efficiently and effectively. The successful candidate will work closely with management and team members within the relevant departments and will be responsible for delivering a range of diverse administrative activities. The Executive Assistant’s duties will incorporate a range of the deliverables set out below depending on the departments’ requirements.

Key Deliverables

• Provide an executive assistant support service to the Divisional Manager including diary management, filing and organising one-to-one/team meetings.
• Provide day-to-day administrative and operational support to the department, including maintaining records, trackers, reports and departmental systems.
• Coordinate meetings, events, stakeholder engagements and associated logistics, ensuring actions and priorities are progressed effectively.
• Prepare agendas, briefing materials, presentations and other documentation as required.
• Support the preparation of reports and management information and identify opportunities to improve processes and ways of working.
• Play an active role as a key contributor to the team and provide support for departmental projects and initiatives from time to time.
• Engage and communicate with a range of internal and external stakeholders through face to face and online channels maintaining professionalism at all times.
• Process relevant invoices and purchase orders on Oracle Fusion.
• Play an active role as a key contributor to the team and provide administrative support for key projects from time to time.

Functional Competencies (Key Skills and Knowledge)

Essential:

• Strong organisational, administrative and time management skills, with the ability to manage multiple priorities whilst adhering to strong attention to detail effectively is essential.
• Strong digital literacy, including Microsoft 365 applications, and the ability to learn new systems and technologies is essential.
• Strong written and verbal communication skills, including a high standard of written and spoken English, with the ability to engage professionally with a range of stakeholders is essential.
• Ability to coordinate activities, organise meetings and events, and deliver work to agreed deadlines is essential.
• Professionalism, discretion and sound judgement when handling confidential or sensitive information is essential.

Desirable:

• Experience supporting senior management or leadership teams.
• Experience preparing reports, presentations, briefing materials or management information.
• Experience coordinating projects, initiatives, events or governance activities.
• Experience using Copilot, automation tools or AI-enabled productivity tools to improve ways of working.
• Relevant qualification in administration, business, office management or a related discipline.

Enterprise Ireland Behavioural Competencies

Results Focused

The ability to remain outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.

Innovation and Risk-Taking

Actively encourages new ideas, experimentation and measured risk-taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.

Problem Solving and Decision-Making

The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.

Client Focused

The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy.

Communicating with Impact to Influence Others

Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.

Teamworking 

Co-operates with colleagues, shares information, and respects the opinions and values of staff members.  Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.

Embracing & Leading Change

Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.  

Acting / Leading with Integrity 

Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others, placing the genuine needs of the client, the organisation, and staff ahead of personal agendas.

Networking

Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.

Developing Yourself & Others

Creates an environment that enables others to excel in terms of job performance.  

Salary Scale:

€28,358 – €46,439 per annum contributory superannuation

Rising to €47,762 and €49,102 by long service increments

€27,274 – €44,469 per annum non-contributory superannuation Rising to €45,729 and €47,000 long service increments.

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.  Subject to satisfactory performance, increments may be payable in line with current Government Policy.

**Point of entry on this salary scale may differ from the minimum point of the scale if the successful candidate is a current public or civil servant. **  

Application and Selection Process:

The selection process may include short-listing of candidates. The selection criteria will be based on the essential requirements of the position. It is therefore important that you provide a detailed and accurate account of where you believe your skills and experience meet the essential requirements. This must be presented in the mandatory application form (maximum 2 pages – template attached) accompanying your CV.

A complete application includes: 

1. A completed mandatory application form
2. A copy of your CV

Failure to submit the mandatory application form and CV may result in your application not being considered.

To apply for one of these positions, send a detailed CV and completed supporting document quoting reference number 004.EI.26E to enterpriseireland@osborne.ie or contact Mia Craddock on 01 638 4400.

Enterprise Ireland is an equal opportunity employer

Recruitment Data Protection Statement | Enterprise Ireland (enterprise–ireland.com)

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