Administrator
Osborne is recruiting for an Electrical Estimating Coordinator/ Administrator to join a leading engineering and construction company based in Waterford. This is an excellent opportunity for an organised and motivated administrator to support the estimating team and coordinate the tender process from initial enquiry through to submission.
The successful candidate will work closely with Estimators and the Estimating Manager, ensuring tender documentation, deadlines, supplier quotations and commercial records are managed accurately and efficiently.
Location: Waterford City
Employment Type: Full-Time, Permanent
Hours: 39.5 hours per week; part-time may also be considered
Salary: DOE
Key Responsibilities:
- Act as the first point of contact for incoming tender enquiries and invitations.
- Maintain tender registers, bid/no-bid logs and opportunity pipelines.
- Coordinate tender documentation, drawings, specifications and revisions.
- Complete and manage pre-qualification questionnaires and submissions.
- Monitor client and procurement portals, including eTenders.
- Maintain tender query, clarification and addenda registers.
- Issue enquiries to suppliers and subcontractors and follow up on quotations.
- Review supplier returns, highlighting exclusions, qualifications or omissions.
- Ensure tender records are accurately filed and commercially sensitive information is kept confidential.
- Support post-tender feedback, audits and continuous improvement of estimating processes.
What We’re Looking For:
- Experience & Qualifications
- Leaving Certificate or equivalent, with strong numeracy and written English skills.
- Minimum of two years’ experience in an administrative, commercial or estimating support role.
- Experience within electrical contracting, building services, construction or a related industry is desirable.
- Previous experience coordinating tenders, bids or pre-qualification submissions is advantageous.
- Full driving licence desirable.
Skills & Attributes:
- Excellent organisational and administrative skills.
- Ability to manage multiple deadlines and live tenders simultaneously.
- Strong attention to detail and document control skills.
- Competent in Microsoft Word, Excel, Outlook, Teams and SharePoint.
- Confident written and verbal communication skills.
- Professional approach when dealing with clients, suppliers and subcontractors.
- Self-motivated, reliable and able to work independently.
For more information, please apply through the link provided for the attention of Róisín Drummy or call 051 364134.
If you are interested in finding out more about the above role and would like to be considered for other suitable roles that we may have available for your skill set – please attach your CV via the link provided.
Please submit your updated CV in Word Format.
If you are living in Ireland and hold a valid work permit, we would love to hear from you. If, however, you do not hold a valid work permit, unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.
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