Administrative Support – OCEO Programme

Location: Galway
Contract: Temporary – 3 months, with potential extension
Salary:€39,000 – €42,000 DOE
Hours: 37.5 hours per week, Monday to Friday, 9:00am–5:30pm
Annual Leave: 23 days per annum, plus public holidays

About the Role

We are currently recruiting for an experienced Administrative Support professional to join a busy senior-level office environment in Galway. This is an excellent opportunity for an organised and proactive individual who enjoys working across multiple priorities and supporting senior stakeholders.

The successful candidate will provide high-quality administrative and coordination support to senior leadership, assisting with meetings, communications, projects, reporting and general office administration.

Key Responsibilities

• Provide administrative support to senior leadership and executive-level stakeholders.
• Assist with internal communications, meetings, workshops, briefings and events.
• Coordinate meeting logistics, including agendas, minutes, summaries and briefing materials.
• Monitor project timelines, actions and deliverables, ensuring deadlines are met.
• Prepare internal communications, presentations, templates and reports.
• Maintain and update SharePoint sites and relevant documentation.
• Act as a key point of contact for queries and correspondence.
• Assist with procurement processes and related administration.
• Support budget, financial tracking and reporting activities.
• Assist with audit preparation and associated documentation.
• Conduct desk research and provide administrative support on various projects.
• Handle confidential information appropriately and ensure GDPR and data protection requirements are followed.
• Work collaboratively with colleagues while also demonstrating the ability to work independently.

Requirements

• A relevant qualification combined with proven experience in a busy office or administrative environment.
• Strong IT skills, particularly Microsoft Office and SharePoint Online.
• Excellent organisational and administrative skills, with strong attention to detail.
• Strong written and verbal communication skills, with the ability to communicate effectively with different audiences.
• Experience supporting senior management or executive-level stakeholders would be advantageous.
• Experience in project tracking, coordination and reporting.
• Previous experience supporting meetings, conferences or events.
• Ability to manage multiple priorities and work effectively under pressure and to tight deadlines.
• Ability to work independently while also contributing effectively as part of a team.
• Experience handling confidential and personal information.
• Experience with public sector procurement would be advantageous but is not essential.

The Ideal Candidate

The ideal candidate will be highly organised, professional and proactive, with excellent attention to detail and the ability to manage a varied workload. You will be confident communicating with senior stakeholders, comfortable working to deadlines and capable of taking ownership of administrative tasks and projects.

This is an excellent opportunity for an experienced administrator looking for a short-term contract with the potential for extension, working within a professional and senior-level environment.

If you are interested in this opportunity or would like more information, please contact Rob at rob.coll@osborne.ie

If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. 
Osborne are proud to be an Equal Opportunity Employer.

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