Permanent Position: Fully on – Site 08:00 – 4:30 pm Monday to Friday.
Salary Range: €35k-37k
About the Role:
The Office Administrator will be responsible for ensuring the smooth day-to-day running of the office through strong administrative support, supplier coordination, and internal communication.
The role also provides practical finance and bookkeeping support, including invoice processing, basic reconciliations, and payroll coordination support (timesheets), and HR Administration Support.
This is a hands-on position requiring strong organisation, attention to detail, and the ability to manage multiple priorities in a busy environment.
Main Responsibilities:
1). Administration & Office Coordination.
• Manage calendars, meetings, appointments, and room bookings as required.
• Coordinate and manage all hotel bookings for staff/visitors.
• Handle office correspondence including emails, calls, and post.
• Order and maintain stock of office supplies and canteen supplies.
• Manage office service contracts and suppliers, including cleaning, plants, and general maintenance providers.
• Support internal communications (company announcements, updates, notices).
• Organise and coordinate company events (team events, meetings, internal activities).
2) Financial & Bookkeeping Support.
• Process supplier invoices and ensure correct coding/approval (in line with internal controls).
• Input and manage RFPs for domestic claims (as applicable).
• Assist with payroll coordination, including collection and checking of timesheets.
• Manage and reconcile credit card bills and associated hotel invoices.
• Manage and reconcile phone contract invoices and maintain records.
3) HR Administration Support.
• Support onboarding administration (paperwork, checklists, coordination).
• Maintain HR records and support employee communications where required.
• Maintain Training Records.
4) Job Requirements:
• Previous experience in an office administration role (finance admin exposure an advantage).
• Outstanding communication and interpersonal abilities.
• Experience in HR Administration.
• Strong computer skills.
• Confident communicator by phone and email with a professional manner.
• Ability to prioritise tasks and manage deadlines in a fast-paced environment.
• Self-starter with the ability to work on own initiative.
• Excellent organisation and time management skills with competence to manage multiple priorities at once with excellent attention to detail.
• Ability to work effectively both independently and as part of a team.
5) Skills:
• General Administration Office Duties Answering Telephones
• Travel booking Data Entry Answering incoming calls
• Stationery and office supplies
6) Benefits:
• Performance Bonus – Your hard work pays off with generous performance-based bonuses!
• Healthcare Contribution – We’ve got your well-being covered with private healthcare support.
• Pension Scheme – Secure your future with our competitive company pension contributions.
• Paid Maternity Leave.
• Company Laptop & Phone – Get the tools you need to succeed.
• CPD & Career Growth – We invest in your professional development with paid courses, certifications, and training.
• Company Events & Team Building – From social gatherings to exciting team retreats, we love celebrating success together!
• Work-Life Balance – We prioritise your well-being with flexible working and a supportive culture.
• Weekdays Only – Enjoy your weekends off! We keep things Monday to Friday so you can recharge.
• A Workplace That Works for You – Join a company that values you, your growth, and your happiness.
For more information please apply through the link provided for the attention of Karen O'Brien, email karen.obrien@osborne.ie or call 086-1071917.
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided
Please submit your updated CV in Word Format
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