Here at Osborne, we are hiring on behalf of a well-established mechanical, electrical and maintenance contractor and are seeking a Maintenance Contract Administrator to join their team in Dublin 22. This is a key administrative role focused on managing maintenance contracts, coordinating planned preventative maintenance (PPM) schedules and ensuring smooth communication between clients, account managers and internal teams.
Working Model: Fully onsite initially, with potential for hybrid working after probation
Key Responsibilities:
Manage and generate PPM contract renewals ahead of expiry
Coordinate renewal discussions with Account Managers to confirm contract updates
Issue finalised contracts to clients and manage approval/sign-off process
Schedule and generate PPM works, ensuring all services are logged and tracked accurately
Monitor completion of maintenance activities and update internal trackers in real time
Liaise with maintenance teams to capture asset updates and support reporting for upcoming renewals
Create and assign maintenance processes to the office team
Maintain and update internal maintenance process documentation
Act as a central point of contact for clients, contractors and internal stakeholders
Requirements:
2+ years’ experience in a similar administrative role
Previous experience within construction or facilities maintenance environments is essential
Strong organisational and time management skills with the ability to manage multiple priorities
Comfortable working in a fast-paced, deadline-driven environment
Excellent communication and stakeholder management skills
Strong IT skills, particularly in Microsoft Office; experience with CMMS systems (e.g. AFS) is an advantage
Flexible and adaptable approach to changing priorities and client needs
What’s on Offer:
Competitive salary of €40K–€45K DOE
Flexible start times to support work-life balance
Pension
Death in Service benefit
Employee Assistance Programme
Gym membership discount
Bike to work scheme
Free on-site parking
Opportunity to move to a hybrid model after probation
For more information, please apply through the link provided for the attention of Nicole Sinnott or email your cv to Nicole to nicole.sinnott@osborne.ie If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer. Please visit www.osborne.ie for more information on all of our roles
