Here at Osborne, we are hiring for a Clerical Officer Grade III on behalf of one of our public sector clients. Reporting to the Deputy Director/HR Manager, the successful candidate will deliver high-quality reception, customer service and administrative support across departments. As the first point of contact for visitors and callers, this role is central to maintaining a professional and welcoming office environment, requiring strong organisational skills and the ability to manage a busy and varied workload.
Location: Naas, Co. Kildare (Hybrid working) Contract Type: On-going temporary position (please note that the duration of this position is yet to be determined and is subject to change at any time) Start Date: Immediate Salary: €30,810 Working Hours: Monday to Friday, 9:00am – 5:00pm
Key Responsibilities:
Reception & Visitor Management
Greet and welcome visitors, ensuring sign-in procedures are followed.
Direct visitors to the appropriate personnel or meeting rooms.
Maintain a professional and organised reception area at all times.
Communication
Answer and manage incoming telephone calls and emails promptly and courteously.
Redirect queries efficiently to the relevant departments.
Administrative & HR Support
Provide administrative support to the HR function, including minute-taking.
Support additional departments with general administrative duties as required.
Assist with scheduling appointments and coordinating meetings and events.
Manage meeting room bookings and logistics.
Mail & Office Coordination
Receive, sort and distribute incoming mail and packages.
Prepare outgoing post and coordinate courier services.
Monitor and maintain office supplies, placing orders as required.
Records & Compliance
Maintain accurate visitor logs and relevant documentation.
Issue visitor badges and adhere to security protocols.
Ensure compliance with organisational policies and procedures.
Systems & Tools
Utilise Microsoft Office applications including Outlook, Excel, Teams and SharePoint in the performance of duties.
General Duties
Work collaboratively with colleagues across departments.
Carry out additional duties as assigned from time to time.
Qualifications: Candidates must meet one of the following:
A minimum Level 6 qualification on the National Framework of Qualifications (NFQ)
Leaving Certificate with a minimum O6/Grade D in Mathematics and Irish or English, and H4/Grade C in at least three Higher Level subjects or hold a qualification, that in the opinion of the PHECC, is of a standard in terms of both level and volume of learning that is of at least an equivalent or higher standard
Successful completion of Year 1 of a programme leading to a minimum Level 6 qualification on the National Framework of Qualifications (NFQ)
Be a current Civil or Public Servant and able to demonstrate the required competencies
Skills:
Strong organisational and administrative skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office applications.
Ability to manage competing priorities and work effectively in a busy office environment.
Professional, customer-focused approach with strong attention to detail.
For more information, please apply through the link provided for the attention of Nicole Sinnott or email your cv to Nicole to nicole.sinnott@osborne.ie If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer. Please visit www.osborne.ie for more information on all of our roles
