Recruitment Specialist
6 Month FTC
Reporting to- Assistant HR Manager
Dún Laoghaire, Dublin
Role Purpose
The Recruitment Specialist will play a pivotal role in advancing the organisation’s recruitment excellence agenda during a significant phase of organisational development. The role will focus on strengthening recruitment operations, contributing to policy enhancement, optimising digital recruitment systems, and ensuring recruitment initiatives are aligned with broader organisational priorities, particularly in relation to Equality, Diversity and Inclusion (EDI).
This position is hands-on and delivery-oriented, with responsibility for ensuring recruitment campaigns and processes are managed efficiently, equitably, and in full compliance with public sector standards.
This is a fixed-term appointment designed to achieve defined organisational objectives within a specified timeframe. Success in the role will require flexibility, initiative, and the ability to work autonomously while proactively engaging with HR colleagues and key stakeholders.
Key Responsibilities
Plan and administer the full recruitment lifecycle for positions at various levels within the Institute, for both external and confined competitions, ensuring efficiency, fairness, and adherence to public sector recruitment standards.
Work towards full utilisation of available modules within the current Core HR system in recruitment processes, including job approval, advertising, candidate tracking, and appointment documentation.
Develop and document advertising routes and recruitment platforms to be used in 2026 and beyond, with particular attention to sectoral constraints, budget considerations, and equality obligations.
Draft and refine role profiles to support both immediate recruitment needs and longer-term organisational transformation activity.
Contribute to the review and development of recruitment-related policies, including for adjunct and hourly paid staff.
Enhance candidate experience by introducing clear communication touchpoints and feedback mechanisms throughout the recruitment and selection lifecycle.
Contribute to the development and implementation of improved onboarding processes, ensuring a seamless transition from a positive candidate experience to an equally positive new employee experience, with clear communication, support, and integration.
Develop and document a clear procedure and process for progression to Senior Lecturer 1 (Teaching) for internal staff, ensuring compliance with relevant academic standards, transparency, and alignment with organisational policies.
Lead or support ongoing updates to internal HR websites, ensuring content is accessible, relevant, and aligned with recruitment improvements.
Provide input into the shift from competency-based to capability-based frameworks, in line with emerging public sector best practice.
Draft Memorandums of Understanding (MOUs) or partnership frameworks that support clients EDI agenda, with a focus on disability inclusion and equitable hiring practices.
Work closely with the Assistant HR Manager to ensure that all recruitment activities are coherent with broader HR strategies and lifecycle practices.
Support the professional development of colleagues in the Human Resources function by sharing expertise, mentoring where appropriate, and embedding knowledge to enable sustained implementation of improvements introduced during the contract period.
Essential Competencies
The successful candidate will demonstrate strong familiarity with the CoreHR/PeopleXD Recruitment module and a proven ability to utilise its functionality to support streamlined and effective recruitment processes.
Team Leadership
Leads by example, providing guidance and coaching to HR colleagues on recruitment best practice.
Responds positively to change and actively supports the implementation of new and improved ways of working.
Judgement, Analysis & Decision-Making
Collects and analyses recruitment metrics and workforce data to support informed, evidence-based decisions.
Exercises sound judgement in addressing recruitment challenges, balancing organisational priorities with compliance and inclusive hiring principles.
Management & Delivery of Results
Takes ownership of delivering recruitment objectives within demanding timeframes.
Plans and organises work effectively, ensuring high standards of quality, accuracy, and compliance.
Identifies opportunities to enhance recruitment processes and implements practical, value-driven improvements.
Interpersonal & Communication Skills
Communicates clearly, confidently, and concisely, both verbally and in writing.
Fosters open, constructive dialogue and engages with others in a professional, diplomatic, and respectful manner.
Specialist Knowledge, Expertise & Self-Development
Demonstrates substantial experience managing end-to-end recruitment processes, including innovative campaigns and inclusive hiring strategies.
Possesses a strong understanding of workforce planning and talent pipeline development.
Shows commitment to ongoing professional development and maintaining up-to-date knowledge of recruitment best practice.
Drive & Commitment to Organisational Values
Displays resilience, professionalism, and integrity in a fast-paced environment.
Maintains high standards of ethics, transparency, and customer service.
Is motivated to deliver high-quality recruitment outcomes that support organisational growth and transformation.
Desirable Competencies
Experience recruiting within higher education or the creative industries.
Understanding of academic–industry partnership models and secondment arrangements.
Knowledge of employer branding initiatives and recruitment marketing strategies.
For more information, please apply through the link provided for the attention of Emma Wilde or email your cv to emma.wilde@osborne.ie
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided
Please submit your updated CV in Word Format
If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer. Please visit www.osborne.ie for more information on all of our roles.
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