Osborne Recruitment is delighted to partner with a best-in-class property management company based in the Southeastern U.S. to secure a Credit & Cost Coordinator to join their finance team. It is an operational support role dedicated to the administration of the Company’s credit facility. The position is responsible for cost tracking, invoice coordination, draw package preparation, and documentation management to support borrowing base submissions and lender requirements. This role acts as the execution hub for draw activity, reconciliations, and supporting schedules, ensuring accuracy, consistency, and compliance.
This is a non-supervisory, execution-oriented role. Performance is evaluated based on accuracy, timeliness, completeness of documentation, and readiness for lender review.
Credit Facility & Draw Coordination:
Serve as the primary point of coordination for activities related to the Company’s credit facility
Collect, review, and organize invoices and cost documentation for draw and borrowing base submissions
Prepare complete, well-organized draw packages in accordance with credit agreement requirements
Maintain draw schedules, funding trackers, and reconciliation logs
Assist with draw submissions, lender follow-ups, and post-funding reconciliation processes
Cost Tracking & Documentation:
Coordinate project cost information to ensure consistency between invoices, commitments, and approved budgets
Support tracking of lot sales, development phases, and borrowing base components
Maintain organized records to support lender audits and internal reviews
Retrieve and compile documentation in response to lender inquiries
Lot Mix & Schedule Management:
Support the preparation and ongoing maintenance of lot mix schedules
Coordinate with Operations to monitor lot status (raw, in-progress, finished, contracted)
Ensure lot mix data aligns with draw submissions, borrowing base calculations, and internal reporting
Maintain clear version control and audit trails for schedule updates
Cross-Department Collaboration:
Serve as a liaison between Accounts Payable, Project Management, Accounting, Development, and Sales
Coordinate invoice timing, approvals, and submission completeness
Identify and escalate missing or inconsistent information to appropriate stakeholders
Provide ad-hoc data and reporting support to Finance leadership related to the credit facility
Qualifications:
2–5 years of experience in credit administration, draw processing, cost coordination, or related financial operations
Experience in real estate development, private equity, or lending environments preferred
High attention to detail and strong organizational skills
Proficiency in Excel, including lookups and reconciliations
Ability to manage multiple timelines and coordinate across teams
This posting is for an existing vacancy
For additional information regarding this position or to apply, send a detailed resume directly to jennifer.lefebvre@osbornerecruitment.com. Osborne Recruitment is an equal opportunity employer committed to supporting an inclusive and accessible environment. Should you require accommodation or support in any aspect of the recruitment and selection process, we will assist to meet your needs. Osborne does at times employ certain artificial intelligence (AI) technologies to enhance our recruitment processes. All AI-assisted evaluations are reviewed by our recruitment professionals to ensure fairness and accuracy and do not make autonomous hiring decisions. Final decisions rest with our human recruitment team, ensuring a balanced and fair evaluation process.
