Operations and Events Administrator – Fully Onsite – Permanent – Salary UP TO €34,000 – Dublin 4
Here are Osborne, we have an exciting new opportunity! We are currently hiring an Operations and Events Administrator on behalf of our client, one of Ireland’s leading philanthropic organisations. This role is fully based on site in Dublin 4. The ideal candidate will have excellent experience in events coordination, team administration and will be reporting to the Head of Event Delivery.
Package:
Salary UP TO €34,000
Parking onsite
Monday to Friday *fully onsite
Flexibility required
Responsibilities:
Create effective staff rosters and schedules in advance of upcoming events
Manage billboard schedule requirements for upcoming events
Creating the agenda for weekly Events Team meetings; accurate minute taking of action points for circulation
Support the Events Team to deliver extraordinary events
Liaise with suppliers and internal finance department to ensure all operational Purchase Orders (security, resourcing, cleaning services etc) are raised in line with Procurement Policy
Responsible for ordering and replenishing essential supplies such as office equipment, PPE gear and uniforms
Download and analyse weekly staff clocking report for General Operative Event staff to ensure accurate and timely payment of wages
Identify any anomalies with database clocking report ensuring they are resolved on time to meet weekly payroll deadline
Establish and build good working relations with third-party suppliers, internal customers, and stakeholders
Recording potential insurance claims and maintaining associated paperwork
Assist with additional duties and requests as directed by Head of Event Delivery
Requirements:
2 years’ experience in events industry or similar role is ESSENTIAL
Experience and proficiency using databases and Microsoft Office suite (Word, Excel & PowerPoint) essential
Qualification in Hospitality or Business administration is desirable
Excellent communication skills both written and oral
Ability to adapt quickly to new technologies
Excellent organisational, time management, and administration skills
Strong analytical and problem-solving skills
For more information, please apply through the link provided for the attention of Shreya Thornton or call Osborne on (045) 579 066. If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
