We here at Osborne have an exciting new opportunity! We are currently hiring Travel and Accommodation Administrators on behalf of our client, a well-established international engineering company based in Ballymount, Dublin. *This role will be based fully on-site in their offices in Ballymount* The ideal candidate will have exceptional administrative experience, attention to detail, experience working in a fast paced environment and the ability to meeting deadlines.
Salary and Benefits:
Up to €40,000 DOE
Monday to Friday, Fully onsite
Free staff parking on-site
Responsibilities:
Administering the requests for travel and ensuring that any arrangements are within policy
Booking flights through an external provider
Liaising with travelling staff to supply itineraries and prompt them as required for any necessary documentation etc.
Facilitate urgent requests for new travel and cancellations/flight amendments, at short notice
Source accommodation for travelling personnel. We have approx. 230 rented properties across EU and give solo accommodation to all staff on rotation. Where that is not available, we would provide hotel accommodation. This means that the travel coordinator deals with landlords, property agents and hotel contacts
Administering payments of various fees in coordination with the finance departments
Hire cars if necessary
Liaise with various stakeholders if any damage is done to the property and it requires special actions to turnover for the next member of staff
Organize the turnover of properties with maintenance and/or cleaning providers in various countries
Provide reports to the business on travel department activities
Supporting any queries from travelling personnel and reviewing those special requests are within policy (for isle seats, fast track at the airport, special accommodation arrangements, etc.)
Requirements:
2 years’ experience working as a coordinator, administrator or similar role, is essential
Good command of English, both written and spoken
Ability to manage multiple clients and stakeholder requests simultaneously (in this role this will be booking flights, hotels, rental cars, and long-term apartments)
Self-motivated, assertive individual, problem solver and teamwork oriented
Excellent interpersonal skills and business acumen
Proficient in MS Office applications (Especially Excel)
For more information, please apply through the link provided for the attention of Shreya Thornton or call Osborne on (045) 579 066. If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
