Here at Osborne, we are currently seeking a Maintenance Administrator on behalf of a Not-for-Profit organisation based in Dublin City Centre. The successful candidate will come from a facilities or maintenance background with strong excel skills. As a Maintenance Administrator, you will play a pivotal role in supporting the Housing & Property Team by providing efficient administrative assistance. Your responsibilities will encompass general office administration, data management, IT support, and customer care, with a specific focus on managing repairs, maintenance, and tenant engagement duties.
Salary: €32k – €36k DOE
Key Responsibilities:
Assessing customer care needs and coordinating responsive repair services for properties.
Managing repair requests, diagnose issues, raise work orders, and schedule appointments with contractors.
Collaborate with contractors to ensure timely completion of jobs, tenant satisfaction, and compliance with procurement guidelines
Facilitate property access for maintenance purposes and assist in communication with tenants
Provide backup support to the Corporate Team by handling incoming calls and addressing inquiries.
Support the operation and enhancement of IT systems, ensuring accurate data entry and attention to detail.
Assisting in document production, including spreadsheets, typing, scanning, photocopying, and presentations.
Maintain accurate filing and archiving systems, both physical and digital.
Take minutes at team meetings and other external gatherings as needed.
Coordinate the distribution of publicity materials and information leaflets to tenants.
Prepare quarterly and annual reports on allocations, lettings, and occupancy statements.
Uphold health and safety standards, both personal and organizational.
Requirements:
3+ years previous experience in an administrative role ideally within construction, property, or facilities.
Strong communication skills and a customer-centric approach
Proficient knowledge of MS Office, in particular Word and Excel.
Excellent telephone, customer service and communication skills.
Excellent interpersonal skills, good ability to multitask and meet deadlines.
Highly motivated with an ability to take ownership and with strong attention to detail.
Adaptability and flexibility in a fast and dynamic environment.
Excellent interpersonal and communication skills (both verbal and written).
Excellent teamwork and collaboration skills.
Ability to plan and prioritize own workload, based on business requirements.
For more information please apply through the link provided for the attention of Louise Morrison Baynes or call Osborne Recruitment on 01 638 4400 If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer
