Office Operations Manager

This role is a 3-year FTC, based fully on-site in Maynooth

Osborne Recruitment is delighted to partner with Golf Ireland, the National Governing Body for golf on the island of Ireland, in the recruitment of an experienced Office Operations Manager to join its team based in Maynooth, Co. Kildare.

Golf Ireland is responsible for leading, growing and supporting the game of golf across Ireland, working with clubs, players and volunteers to promote participation, develop talent and deliver excellence across the sport.

This is an exciting opportunity for an experienced and highly organised professional to take responsibility for the efficient management of Golf Ireland’s office operations, including facilities, administration, supplier management, IT support coordination, financial oversight and workplace compliance.

The successful candidate will have a minimum of 5 years’ relevant experience in office or operations management, with proven people management experience and the ability to oversee a broad range of operational functions.

Reporting to the Head of Office Administration, the Office Operations Manager will have direct line management responsibility for two team members and will play a key role in ensuring the smooth running of the organisation’s day-to-day operations.

This varied position will suit a proactive, solutions-focused professional with excellent organisational, communication and stakeholder management skills who enjoys driving operational efficiencies and delivering high standards of service.

Key Responsibilities

• Oversee the day-to-day office operations, ensuring efficient administration, effective processes and a professional working environment.
• Manage office facilities, maintenance, supplies and workplace requirements, ensuring a safe and well-organised environment.
• Manage relationships with external suppliers, contractors and service providers, including procurement, contract management and service delivery.
• Oversee office operational budgets, monitor expenditure, approve invoices and prepare financial and operational reports.
• Provide direct line management, guidance and support to two team members, ensuring high standards of performance and service delivery.
• Oversee the IT support function, working closely with the IT Support Officer to ensure effective systems, technology support and process improvements.
• Ensure compliance with health and safety legislation, coordinating risk assessments, emergency procedures and maintaining accurate compliance records.
• Manage key administrative functions, including database management, correspondence, invoicing, meeting coordination and membership card administration.
• Oversee merchandise ordering, stock control, uniform distribution and administration of Golf Ireland’s Volunteer Information Portal.
• Support the coordination of internal events and organisational activities, identifying opportunities to improve operational efficiency and service delivery.

Experience Required

• Minimum of 5 years’ experience in office management, operations management, facilities management or a similar role.
• Proven people management experience, with the ability to lead, support and manage a small team effectively.
• Strong experience overseeing office operations, facilities, supplier relationships, IT support coordination and administrative processes.
• Experience in budget management, financial reporting, procurement and expenditure control.
• Excellent organisational, communication and stakeholder management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong IT proficiency, particularly in Microsoft Office, including Excel, Word, Outlook, Teams and SharePoint, with experience managing databases and office systems.
• A proactive, professional and solutions-focused approach, with excellent attention to detail. Previous experience within a sporting or membership-based organisation would be advantageous.

For more information, please apply through the link provided for the attention of Joanne Murray. 
If you are interested in finding out more about the above role and would like to be considered for other suitable roles that we may have available for your skill set – please attach your CV via the link provided.
Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.

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