Site Operations & Data Coordinator (Multi-Site)
Locations: Dublin 1 & Dublin 12
The Opportunity:
My award-winning client are seeking an experienced Site Operations & Data Coordinator to support the delivery of services across two busy operational sites in Dublin. This is a highly visible role that combines data analysis, reporting, operational coordination, process improvement, and change management.
Working closely with site leadership teams, you will play a key role in ensuring accurate reporting, driving operational efficiencies, coordinating performance information, and supporting continuous improvement initiatives across multiple locations.
This position is ideal for a proactive professional who enjoys working with data, improving processes, influencing stakeholders, and delivering meaningful operational insights.
Key Responsibilities:
- Manage and maintain operational, workforce, compliance, and performance data across multiple systems.
- Analyse data and identify trends, risks, opportunities, and performance improvements.
- Develop and maintain KPI dashboards, scorecards, governance reports, and management reporting packs.
- Produce accurate weekly, monthly, and ad hoc reports for senior stakeholders.
- Coordinate reporting inputs and ensure data accuracy and consistency.
- Lead and support continuous improvement and process standardisation initiatives across sites.
- Create and maintain process maps, procedures, trackers, and reporting schedules.
- Support digital system enhancements and encourage best practice use of technology.
- Monitor governance, compliance, audit, and operational action plans.
- Collaborate with cross-functional teams including HR, Finance, Payroll, Learning & Development, Recruitment, and Health & Safety.
About You
You will be a highly organised and analytical professional with a strong operational mindset and a proven ability to work independently.
Essential Skills & Experience
- Minimum 3 years’ experience in operations coordination, business support, data management, reporting, project coordination, or a similar role.
- Advanced Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, formulas, dashboards, data validation, and reporting.
- Strong experience analysing and interpreting operational data to support business decisions.
- Excellent report-writing and stakeholder communication skills.
- Experience managing multiple priorities and meeting deadlines across different locations.
- Strong attention to detail and commitment to data accuracy.
- Excellent problem-solving and organisational skills.
- High level of proficiency across Microsoft 365 applications.
Highly Desirable
- Experience in Project Management and/or Change Management.
- Experience supporting process improvement, digital transformation, or systems implementation projects.
- Knowledge of Power BI or other dashboard and visualisation tools.
- Experience working in healthcare, facilities management, or other regulated environments.
- Relevant qualification in Business, Operations, Analytics, Project Management, or a related discipline.
What You’ll Bring
- A continuous improvement mindset.
- Strong analytical and critical-thinking abilities.
- Confidence in challenging and improving existing processes.
- The ability to build relationships with stakeholders at all levels.
- A proactive, solutions-focused approach with the ability to work autonomously.
If you’re passionate about operational excellence, data-driven decision making, process improvement, and delivering meaningful business insights, please send your cv through to audrey.power@osborne.ie
To apply, please submit your CV outlining your relevant experience and suitability for the role and send to audrey.power@osborne.ie or call Audrey on 01 6384400
For more information, please apply through the link provided for the attention of Audrey Power
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided
Please submit your updated CV in Word Format
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.
