Temporary Clerical Officer

At Osborne, we are currently recruiting for Temporary Clerical Officers for a range of opportunities based in the Kildare area.

This is an excellent opportunity for individuals with strong administrative skills who enjoy working in a busy, professional environment and are looking to gain valuable experience across a variety of office-based settings.

The successful candidates will provide essential administrative and clerical support, helping to ensure the smooth and efficient day-to-day running of the organisation. These roles would suit organised, reliable and detail-oriented individuals who enjoy working as part of a team, communicating with a variety of people and managing a varied workload.

• Location: Kildare
• Contract: Temporary assignments, with duration and hours dependent on business requirements

Key Responsibilities

• Provide comprehensive general administrative and clerical support to the wider team, department or organisation.
• Manage incoming telephone calls, emails and correspondence, responding to queries professionally and directing enquiries to the appropriate person or department where necessary.
• Maintain accurate, up-to-date and well-organised records, databases, filing systems and administrative documentation.
• Assist with the preparation, processing and distribution of letters, forms, reports, spreadsheets, invoices and other relevant documentation.
• Carry out data entry and update information on internal databases, spreadsheets and computer systems, ensuring a high level of accuracy.
• Organise, sort, scan, copy and file documents, both electronically and in hard copy, in line with established procedures.
• Assist with scheduling appointments, arranging meetings, managing calendars and coordinating general administrative activities.
• Monitor incoming and outgoing correspondence, ensuring documentation is processed, recorded and distributed in a timely manner.
• Support the preparation of reports, presentations, meeting materials, minutes and other documents as required.
• Maintain confidentiality and handle sensitive or personal information appropriately and in accordance with organisational policies and procedures.
• Follow established administrative processes, guidelines and procedures while identifying and escalating issues where appropriate.
• Assist with general office coordination, including maintaining filing systems, ordering stationery and ensuring administrative resources are available when required.
• Manage competing priorities and deadlines effectively, ensuring tasks are completed accurately and within agreed timeframes.
• Provide flexible administrative support across different functions or departments as required, adapting to changing workloads and business needs.
• Undertake any other reasonable clerical or administrative duties to support the effective operation of the team.

Requirements

• Previous experience in an administrative, clerical, office support or customer service role.
• Strong organisational and time-management skills, with excellent attention to detail and a high level of accuracy.
• Good IT skills, including proficiency in Microsoft Office applications such as Word, Excel and Outlook.
• Confidence using computer systems, databases and digital filing systems, with the ability to learn new software and processes quickly.
• Excellent written and verbal communication skills, with a professional and courteous approach to dealing with queries.
• Strong interpersonal skills and the ability to build positive working relationships with colleagues and stakeholders.
• Ability to manage a varied workload, prioritise tasks effectively and meet deadlines in a busy working environment.
• A proactive and flexible approach, with a willingness to take initiative and assist with a range of administrative duties.
• Ability to work independently, use initiative when appropriate and contribute positively as part of a team.
• A strong sense of professionalism, reliability and accountability, with a commitment to maintaining confidentiality.

For more information please apply through the link provided for the attention of Colette Keon or call Colette on 045 579066
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne is an Equal Opportunities Employer

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