Office Administrator
We are seeking an Experienced Office Administrator to join our client’s team based in Co. Wicklow. The successful candidate will provide day-to-day administrative and operational support to service and project teams working across the pharmaceutical, commercial and financial sectors. This role would suit a highly organised, proactive individual who enjoys working in a fast-paced environment, is confident managing multiple priorities and is willing to take on new challenges.
Key Responsibilities
- Provide day-to-day administrative and operational support to Directors, Senior Managers and the Project Controller.
- Assist with the planning and scheduling of works in conjunction with Project Managers, the Project Controller and Service Manager.
- Coordinate and ensure site inductions are completed in a timely manner for employees and subcontractors where required.
- Ensure all project documentation is completed by the relevant personnel, collated and submitted to clients as required.
- Monitor and ensure all service documentation is completed daily by engineers and submitted to clients in a timely manner.
- Maintain accurate and up-to-date records of services completed at each customer site.
- Assist with the preparation and management of commissioning documentation.
- Assist with the preparation and collation of O&M (Operation & Maintenance) manuals.
- Liaise with third-party vendors and subcontractors to schedule works on site and follow up on required documentation, including training certificates and commissioning documentation.
- Assist in developing and maintaining positive relationships with clients.
- Provide general administrative support across service and project teams.
- Carry out any other duties that may reasonably be assigned by management.
Key Skills Needed
- Previous experience in an office administration or coordination role.
- Excellent organisational and time-management skills.
- Strong attention to detail with the ability to maintain accurate records and documentation.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Proactive approach with the initiative to identify and resolve issues.
- Ability to work independently while also contributing effectively to a wider team.
- Strong IT and Microsoft Office skills.
- Professional and confident approach when dealing with clients, subcontractors and internal teams.
- Willingness to learn, take on new challenges and adapt to changing priorities.
- Experience within a project, engineering, construction or service environment would be an advantage.
Benefits
For more information, please apply through the link provided for the attention of Nikki Moloney or call Osborne Recruitment on 01 525 2457.
If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format.
If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
Osborne are proud to be an Equal Opportunity Employer.
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