Overview Our client is seeking an experienced and detail-oriented Sales & Purchasing Administrator to join their growing team. This position is integral to the smooth running of both customer-facing sales administration and procurement activities, ensuring effective coordination between customers, suppliers, production, and internal departments.
What's on Offer
Competitive salary package dependent on experience.
Ongoing training and professional development opportunities.
A supportive and collaborative working environment.
Company pension scheme.
Responsibilities
Manage customer orders from receipt through to fulfilment, ensuring accuracy, efficiency, and exceptional customer service throughout the process.
Prepare and issue quotations, pricing information, and product-related documentation.
Coordinate with production, planning, and logistics teams to communicate lead times, stock availability, and delivery schedules.
Act as a key point of contact for customer enquiries, resolving issues promptly and professionally.
Arrange customer samples and provide supporting technical and product information as required.
Monitor order progress and proactively escalate any potential risks relating to supply, delivery, or product quality.
Generate and process purchase orders for raw materials, components, and operational supplies.
Liaise with suppliers to obtain quotations, confirm pricing, negotiate delivery schedules, and monitor lead times.
Track outstanding purchase orders and ensure timely receipt of goods and materials.
Support supplier sourcing and evaluation activities, including cost comparisons and supplier performance reviews.
Maintain accurate supplier records, pricing data, and procurement documentation within ERP/MRP systems.
Verify purchase order confirmations, delivery notes, and associated documentation.
Assist with procurement reporting, spend analysis, and supplier performance metrics.
Requirements
Previous experience in a sales administration, customer service, purchasing, procurement support, or similar administrative role.
Experience within a manufacturing, engineering, or production environment would be highly advantageous.
Excellent written and verbal communication skills with the ability to build positive working relationships.
Strong organisational and time-management skills with the ability to prioritise a varied workload effectively.
High attention to detail and a commitment to maintaining accurate records and documentation.
Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
Strong interpersonal skills and the ability to work collaboratively across multiple departments.
A proactive and solution-focused approach with the ability to work independently when required.
For more information, please apply through the link provided for the attention of Barry Forde or email barry.forde@osborne.ie If you are interested in finding out more about the above role and would like to be considered for other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer.
