Recruitment Support Executive – Ontario
The Recruitment Executive plays a support role within the Osborne team, ensuring seamless coordination across all stages of the recruitment process.
This role involves candidate and client interaction, administrative and marketing support, compliance, and assisting consultants with daily recruitment activities.
In this role you will works towards financial targets as agreed.
The ideal candidate is highly organized, proactive, and client-focused with a strong understanding of recruitment processes.
Key Responsibilities:
Candidate Management
• Screen resumes and assist in shortlisting candidates for active roles.
• Coordinate and schedule candidate interviews, both internally and with clients.
• Provide candidates with job briefings, interview preparation, and regular updates throughout the recruitment process.
• Conduct reference checks.
• Responsible and accountable for driving compliance.
Client Support
• Liaise with clients regarding job requirements, interview scheduling, and candidate feedback.
• Maintain regular contact with clients to ensure satisfaction with placements and support ongoing needs.
• Conduct check-ins with clients and candidates to ensure a smooth onboarding and placement experience.
Recruitment Administration
• Maintain accurate and up-to-date records on the applicant tracking system (ATS) and CRM.
• Prepare and maintain compliance documentation in line with agency standards and legal requirements.
• Assist with the creation and posting of job advertisements across various platforms.
• Support with reporting on recruitment activity, placements, and candidate pipelines.
Marketing Support
• Assist with monitoring and posting relevant content across social media platforms.
• Conduct market research to identify trends and growth opportunities.
• Assist and execute innovative marketing campaigns to enhance brand awareness and revenue.
• Create reports, presentations, and visual data summaries for internal teams.
• Analyze data to assess market strengths, weaknesses, opportunities, and threats.
Business Support Duties
• Proof-read job advertisements and post online.
• Edit any job adverts as needed to ensure accuracy and professionalism.
• Accurately adding client contact information to the ATS.
Key Skills and Competencies:
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• High attention to detail, especially in compliance and documentation.
• Ability to manage multiple tasks and prioritise in a fast-paced environment.
• Comfortable using recruitment software, CRM systems, and Microsoft Office.
• Discretion and professionalism when dealing with confidential information.
• Proactive and positive approach to teamwork and supporting others.
Qualifications and Experience:
• Minimum 1–2 years’ experience in a recruitment, marketing support or coordination role (agency experience preferred).
• Experience with recruitment systems, applicant tracking systems, or CRM software.
Compensation and Benefits:
$45K+ salary with commission structure.
25 days annual leave.
Flexible benefits & early finish on Fridays.
Ongoing training and professional development opportunities.
A vibrant and inclusive workplace culture.
Opportunities for career advancement.
For additional information regarding this position or to apply, send a detailed resume directly to Jennifer Lefebvre, Director of Sales and Recruitment, at jennifer.lefebvre@osbornerecruitment.ca.
Osborne Recruitment is an equal opportunity employer committed to supporting an inclusive and accessible environment. Should you require accommodation or support in any aspect of the recruitment and selection process, we will assist to meet your needs.
Osborne does at times employ certain artificial intelligence (AI) technologies to enhance our recruitment processes. All AI-assisted evaluations are reviewed by our recruitment professionals to ensure fairness and accuracy and do not make autonomous hiring decisions. Final decisions rest with our human recruitment team, ensuring a balanced and fair evaluation process.
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