At Osborne we are currently recruiting for an Executive Assistant to work directly with the CEO of an innovative and leading organisation within the nutrition sector based in Tallaght. This opportunity offers the best of both worlds as you will be working for a small and niche organisation whilst backed by a global leader in this field. As Executive Assistant you will join a high performing team where their values and culture are aligned every day. An entrepreneurial culture that maintains an agile and nimble environment to keep up their significant growth so far. If you have a passion for working in the food and nutrition space and enjoy being part in small close-knit team, this is an opportunity not to be missed.
For You:
Pension
21 days annual leave, progresses to 22 days
Parking on site
Opportunity to positively affect growth in a world leading organisation
Responsibilities:
Planning, prioritising and managing the Chief Executive Officer’s (“CEO”) office in line with best practice to ensure the efficient running of the office.
Act as first point of contact to the CEO’s office in dealing with all correspondence, communications, enquiries and requests and following up in a timely manner, in coordination with the CEO, as appropriate.
Reviewing, prioritising and responding to e-mails and answering and returning calls.
Manage the CEO’s diary, meetings and calendar including travel arrangements.
Liaise, as appropriate, with the Management Team and various stakeholders on matters related to the CEO’s office including meetings, calendars and travel arrangements.
Assist the CEO with background research, compiling data, preparation and creation of PowerPoint presentations and other documents or papers, as required.
Document preparation including memos, letters, minute taking, drafting emails on CEO’s behalf, including handling of confidential information.
Provide administrative help and support as required across the Vita Actives’ Management Team, including support of the business development function.
Compile weekly/monthly dashboard performance data for management reviews.
Develop and maintain modern office management processes and procedures to support the efficient running of the CEO's/Vita Actives’ office, including managing databases, filing systems and leveraging use of IT systems.
Requirements:
Relevant qualification preferably in Office Management Administration, Secretarial or a Business-related discipline.
At least 5 years’ experience working as an EA, or equivalent role, in a busy and complex office environment.
Excellent organisational and planning skills including time management with proven track record of prioritising key tasks and delivery to a high professional standard.
Pro-active “can do attitude” with strong ability to work on own initiative, multitask and flexible to meet deadlines.
Resilient and capable of operating in a fast-moving environment.
Ability to exercise sound judgment, diplomacy and tact.
Good interpersonal, team and relationship building skills.
In-depth knowledge of using MS PowerPoint, Word, Excel and general IT skills.
Possess high level of confidentiality and discretion. Flexible attitude to job function and working hours.
Knowledge and relevant experience of the Agri/Food industry would be an advantage.
Knowledge and relevant experience within Food Ingredients or Supply Chain would be an advantage.
Clean driving licence.
To be considered for this position apply today or call Emma Hickey on 01 5252457. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer
