• Location: Dublin, Dublin
• Type: Permanent
• Job #43521
• Salary: €26,304

Title: Executive Assistant – Accounts Payable
Grade: Level B
Department: Finance
Reporting To: Accounts Payable Team Leader            
Location: East Point, Dublin
Ref: EI.155.24E
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Applicants must have the legal right to live and work in this location at the time of application.
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Role Purpose:
The successful candidate for this role will work as a member of the Accounts Payable team within the Finance Department.  The person appointed will play a key role in the Accounts Payable section to ensure the efficient operation of day to day activities. This will involve preparing the daily grant payment file and entering invoices to Oracle.

Key Deliverables:

• Prepare the daily grant payment file in Oracle, confirming the details to the GAD (Grants Administration Department) interface file to create EFT, BOL & cheque payments. Obtain, verify and input appropriate bank details.
• Processing invoices via EI’s Oracle accounting system ensuring the correct purchase order, pay group and supplier assignment, application of with-holding tax & VAT, and file for payment.
• Initiate queries on invoices/PO’s with the relevant party.
• Assist with the preparation of Creditors reconciliations.
• General administration including preparation of relevant letters, reports, filing, providing cover during leave periods, and other duties that may be assigned.

Functional Competencies (Key Skills & Knowledge):

• Strong numeracy aptitude, skills & experience is essential.
• Experience of using MS Excel, Outlook and Word is essential.
• Good verbal and written communication skills and ability to engage with internal and external
• stakeholders is essential.
• Knowledge and experience of using a large financial application e.g. Oracle is desirable.
• Knowledge and experience of working in an Accounts Payable section is desirable.
• Assertiveness, self motivation and enthusiasm are required characteristics, and a willingness to work as part of a team and take on other tasks as may be assigned.

Enterprise Ireland Behavioural Competencies
Results Focused
Strong drive to achieve, with the ability to remain outcome and results focused with regard to multiple business priorities and organisational goals.  Strong commitment to monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.
Innovation and Risk-Taking
Actively encourages new ideas, experimentation and measured risk-taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.
Problem Solving and Decision-Making
The ability to be decisive and take tough decisions about clients, people, and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.
Client Focused
The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy.
Communicating with Impact to Influence Others
Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.
Teamworking
Expertise in building and developing teams, working collaboratively with colleagues, shares information and respect the opinions of staff members.  Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.
Embracing & Leading Change
Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients. 
Acting / Leading with Integrity
Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others, placing the genuine needs of the client, the organisation, and staff ahead of personal agendas.
Networking
Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.
Developing Yourself & Others
The ability to lead, inspire, motivate, and energise yourself and others to creates an environment that enables others to excel in terms of job performance. 

Salary Scale:
€26,304 to €44,029 per annum contributory superannuation
Rising to €46,640 by long service increments.
€25,242 to €42,098 per annum non-contributory superannuation
Rising to €44,579 by long service increments.

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.  Subject to satisfactory performance, increments may be payable in line with current Government Policy.
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Application and Selection Process:
The selection process may include shortlisting of candidates.  The selection criteria will be based on the functional competency requirements listed as essential for the position.  It is therefore important that you demonstrate a detailed and accurate account of where you believe your skills and experience meet the requirements for the position.  This should be contained in a short document (maximum 2 pages) accompanying your CV. Applicants are not required to complete the standard application form.

Applicants should note that, for shortlisting purposes in particular, clear evidence of the functional competency requirements listed as essential in this specification must be demonstrated as part of your supporting document accompanying your CV.   

To apply for the position, send a detailed CV and supporting document quoting reference number EI.155.24E to katie.fleming@osborne.ie  be received no later than Tuesday 03 December, or phone Katie Fleming on 01 638 4400.

Enterprise Ireland is an equal opportunities employer
Recruitment Data Protection Statement | Enterprise Ireland (enterprise-ireland.com)

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