We are seeking a highly organised and detail-oriented Office Administrator to support the smooth day-to-day running of our office. This is a hands-on role requiring strong administrative, coordination, and communication skills within a fast-paced environment.
The position also involves finance and bookkeeping responsibilities, including processing supplier invoices (essential requirement), reconciliations, payroll coordination support, and HR administration.
Key Responsibilities
1) Administration & Office Coordination
Manage calendars, meetings, appointments, and room bookings
Coordinate hotel bookings for staff and visitors
Handle office correspondence including emails, calls, and post
Order and maintain office and canteen supplies
Manage service providers (cleaning, plants, maintenance, etc.)
Support internal communications (announcements, updates, notices)
Organise company events, meetings, and internal activities
2) Financial & Bookkeeping Support
Process supplier invoices accurately and efficiently (essential requirement), ensuring correct coding and approvals
Input and manage RFPs for domestic claims (where applicable)
Support payroll coordination, including timesheet collection and checks
Reconcile company credit card statements and associated invoices
Manage and reconcile phone contract invoices and maintain records
3) HR Administration Support
Assist with onboarding processes (documentation, coordination, checklists)
Maintain HR records and support employee communications
Maintain training records
Requirements
Minimum of 3 years’ experience in a similar office administration role
Proven experience processing invoices is essential
Experience in finance administration and/or bookkeeping is highly desirable
HR administration experience is an advantage
Strong communication and interpersonal skills
Excellent computer skills
Professional and confident manner on phone and email
Ability to prioritise and manage multiple tasks in a busy environment
Strong attention to detail and organisational skills
Ability to work independently and as part of a team
Benefits
Performance Bonus
Healthcare Contribution
Company Pension Scheme
Paid Maternity Leave
Company Laptop & Phone
CPD & Career Development Opportunities
Company Events & Team Building Activities
Supportive Work Environment
Monday to Friday Schedule (Weekends Off)
Strong Focus on Work-Life Balance
How to Apply
For more information or to apply, please contact: Karen O’Brien 📧 karen.obrien@osborne.ie
Alternatively, submit your CV via the application link provided. Please ensure your CV is submitted in Word format.
If you are interested in this role, we would also be happy to consider you for other suitable opportunities aligned with your skillset.
