At Osborne, we are currently hiring an administrator for a 9 month maternity cover for one of our clients based in Tallaght in South Dublin. This role is ideal for someone with great organisation and a multitasking abilities
For you:
Salary: 35K
Hours: 8:30am to 5pm (Mon – Thurs) & 8:30am to 4pm (Fri)
Annual Leave: 21 Days
Responsibilities: Communication & Reception:
Answer and transfer incoming calls, and take accurate messages.
Greet visitors professionally and direct them to the showroom.
Manage company emails and redirect inquiries as needed.
Meeting & Schedule Management:
Schedule and organize monthly project review meetings.
Record and distribute accurate meeting minutes.
Manage the Director's diary, including scheduling meetings and sending reminders.
Organising travel arrangements
Office Management:
Maintain cleanliness and tidiness of the head office.
Manage office stationery and printer supplies, including maintenance.
Ensure kitchen supplies are stocked and manage external cleaning services.
Schedule external service contractors as needed.
Provide general administrative support to the team.
Manage the cleaning services
Document Control & Administration:
Assist with contract updates and maintain confidentiality in shredding documents.
Update and maintain project trackers to ensure accuracy.
Manage document flow on SharePoint and assist in printing drawings.
Qualifications and Skills:
Proven experience in office administration or receptionist roles. (At least 3 years)
Excellent communication and interpersonal skills.
Strong organizational and multitasking abilities.
Proficiency in MS Office Suite (Word, Excel, Outlook).
Attention to detail and ability to maintain confidentiality.
Experience with document management systems and project coordination is preferred.
To be considered for this position apply today or call Naomi Kelly on 01 5252457. If you are interested in finding out more about the above role and would like to be considered for this or other suitable roles that we may have available for your skill set – please attach your CV via the link provided. Please submit your updated CV in Word Format. If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne are proud to be an Equal Opportunity Employer
