Our client, a globally recognised company, is seeking an experienced and highly organised Senior Administrator / PA to the CEO. This role involves managing a client research project portfolio's. You will provide comprehensive support to the Chief Executive Officer (CEO).
Additional Benefits:
Flexible working
Training for work-related skills
Employee Assistance Programme (EAP)
Main Duties/Responsibilities: Communication Management:
Represent the CEO and manage communications.
Act as the first point of contact for the CEO, handling incoming inquiries.
Manage correspondence by responding directly, delegating, or advising on responses, ensuring clarity of outcomes and actions.
Disseminate information to senior leadership and ensure action is taken.
Provide information and feedback to the wider team on developing issues.
Project and Management Support:
Organise and track all projects handled by the CEO, such as new business pitches and design work.
Provide project support by reviewing and summarizing documents, highlighting key changes, and ensuring CEO feedback reaches relevant team members.
Prepare reports, memos, and presentation materials as required.
Scheduling and Meeting Support:
Maintain a coordinated and up-to-date calendar for the CEO.
Organize and schedule meetings with employees and external partners.
Attend meetings with the CEO to record outcomes and follow-up actions.
Provide daily diary management and verbal prompts to the CEO, ensuring all commitments are met.
Ensure the CEO is prepared for meetings, trade shows, and conventions, including logistics, speaking notes, and presentations.
Wider Administration:
Perform ad-hoc tasks as needed.
Develop and maintain the CEO’s paper and electronic filing systems.
Process expense and credit card returns and other finance-related duties.
Who We Are Looking For:
At least 2-3 years’ experience in a similar role plus 5 to 10 years of relevant experience in a commercial or creative environment.
Highly organized, self-starter, capable of managing competing demands under pressure with high accuracy and attention to detail.
Skilled people manager with experience in establishing and maintaining positive relationships with the CEO and the wider team.
Experience setting up new administrative processes and training others to use them.
Ability to work collaboratively with external partners on commercial and creative projects.
Extensive experience in CEO or executive diary management and supporting project delivery.
Experience in writing pitches, briefing materials, speaking notes, presentations, and management reports.
Proven ability to handle confidential information with discretion.
Flexible and willing to undertake varied responsibilities.
Familiarity with standard Microsoft Office packages.
Must be legally able to work in Ireland.
Desirable Skills:
Experience managing a CEO's corporate social media presence.
Experience in PR, media, or press interview preparation.
Experience working with global teams in different time zones.
Financial management or accounts experience.
Familiarity with Google Workspace and Monday.com.
For more information please apply through the link provided for the attention of Leanne Thornton or call Osborne Recruitment on 041 9865058. If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided Please submit your updated CV in Word Format If you are living in Ireland and hold a valid work permit we would love to hear from you, if however you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.
