Application Process:

To apply for this position, please send a detailed CV and supporting document quoting reference number EI.046.23E to Maisie.Doyle@osborne.ie by Wednesday, 14th June 2023.
Applicants must have the legal right to live and work and be available to work in the location.

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Role Purpose:

To ensure that all travel and expenses claimed by Enterprise Ireland (EI) staff are validated, processed and paid in a timely manner. The Travel, Expenses Administrator also needs to ensure that all claims are in line with EI’s Travel and Expenses Policy, that all claims are checked for accuracy and that the expenditure is accounted for correctly in Enterprise Ireland's accounting records.

Key Deliverables:

• Process all domestic and overseas expense claims distributed by payroll supervisor.
• Check and verify Enterprise Ireland expense claims, making adjustments and corrections in conjunction with Travel and Expenses Guidelines as issued by HR. Inform staff of adjustments made to expense claims by telephone or e-mail.
• Process overseas staff expense claims and record payments on staff accounts. Reconcile payments and claims. Query any errors on overseas expense claims and post adjustments to staff accounts as required. Contact overseas offices via e-mail regarding all queries and adjustments and keep comprehensive records of all communication.
• Monitor staff expense accounts using Oracle Discoverer reports. Follow up on overdue balances and keep records of contact with staff members and their plans to clear any outstanding amounts.
• Provide support to staff in the form of advice, training, and assistance on T&E Oracle self- service.
• Maintain and make changes to staff master records on Oracle (i.e. setting up new staff and supplier accounts, change cost centres, managers etc.).

Functional Competencies (Key Skills & Knowledge)

• Excellent accuracy, attention to detail, strong numeracy aptitude, skills & experience is essential
• Strong oral and writing communication skills with an ability to engage and interact effectively with key stakeholders in a busy business environment is essential.
• Demonstrated evidence of robust computer literacy and typing/keyboard skills (i.e. MS Office skills including Outlook, Word, Excel and PowerPoint) is essential, coupled with an ability to learn new technologies and use EI’s specific software systems.
• Demonstrated ability to prioritise tasks and manage work efficiently to strict deadlines is essential.
• Experience of preparing account reconciliations and knowledge of how reconciling differences arise and are resolved.
• Strong interpersonal skills and ability to positively contribute to the work of a busy team.
• Sound judgement, professionalism, confidentiality and discretion.
• Willingness to take on other key projects as may be assigned from time to time.
• Knowledge and experience of using a large financial accounting application is desirable. Experience of using Oracle Financials would be an advantage

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Enterprise Ireland Behavioural Competencies

Results Focused

Innovation and Risk-Taking
Actively encourages new ideas, experimentation and measured risk-taking, while always being on the look out for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.

Problem Solving and Decision-Making
The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.

Client Focused
The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and EI strategy.

Communicating with Impact to Influence Others
Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.

Teamworking
Co-operates with colleagues, shares information and respects the opinions and values of staff members. Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.

Embracing & Leading Change
Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.

Networking
Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.

Acting / Leading with Integrity
Communicates the EI purpose, values and approach, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others

Developing Yourself & Others
Creates an environment that enables you and others to excel in terms of job performance.