At Osborne, Waterford, we are always looking for reliable Office Administrators for our clients.
If you have experience in any or all of the following, please get in touch with us today:
Key duties and responsibilities:
To oversee and support all administrative duties in the office and ensure that office is operating smoothly
Manage office supplies and place orders as necessary
Manage contract and price negotiations with office vendors and service providers
Coordinate with IT department on all office equipment
Meeting and greeting visitors and answering direct phone calls
Dealing with email correspondence and queries
To receive and sort incoming mail and deliveries, and manage outgoing mail.
Develop office policies and procedures, and ensure they are implemented appropriately
Provide other administrative support as necessary, including secretarial duties, research and reports
Scheduling meetings and appointments
Booking flights, transport and accommodation for staff members and Board Members
Oversee staff leave requests and expense reporting
Assist in the onboarding process for new hires
Plan in-house or off-site activities, like Board Meetings, parties and celebrations
Qualifications/Experience
Proven experience as an Office Manager, Executive Assistant or similar.
Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
Familiarity with email scheduling tools and video conferencing (eg. MS Teams, Zoom)
Strong organisational and time management skills
Ability to multi-task and prioritise work
Attention to detail and problem-solving skills
Excellent communication and interpersonal skills
For more information please apply through the link provided for the attention of Catherine O'Hara or call Osborne Recruitment on 086 4406482 Please submit your updated CV in Word Format If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Osborne is proud to be an Equal Opportunity Employer #INDCOHARA #INDOSB1