Administrator – Grants Payments Officer

Employment Type : Contract FTC
Salary : 25571
Location : Dublin
Reference : MD32773
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Description:

Fixed Term Contract until April 2023

 

Job Title:                                 AdministratorGrant Payments Officer, Industry

Grade:                                      Level C

Department:                           Grants Management
Division:                                  Business Operations
Reporting To:                          Grant Payments Manager
Location:                                  East Point
Ref:                                           EI.034.22E
Salary:                                      €25,571
Closing Date:                           1st July 2022

 

Role Purpose

The role involves the processing and drawing up of payment approvals for grant claims by verification of compliance with grant conditions prior to approval for payment. This involves checking against grant agreement conditions, ensuring claimed expenditure is validated and liaising with grantees their agents and internal Enterprise Ireland (EI) personnel.

Key Deliverables:

  • Receive, record and process industry grant claims in a timely manner and take ownership for portfolios of claims as assigned by Supervisors.
  • Work with the team to develop and maintain effective departmental systems, processes and controls that ensure claims are recorded, monitored and accounted for and status of each is known. 
  • Ensure the smooth execution of claims and payments by developing and maintaining relationships across relevant industry or third level related stakeholders – by communicating with them on implementation of processes, ensuring they have a full understanding; by providing technical advice and support; and by liaising with them in relation to queries, helping them to meet grant claims requirements.
  • Run all activities associated with processing industry grant claims to include:
    • Reviewing all grant documentation received for accuracy and completeness.
    • Carrying out expenditure eligibility and verification checks prior to processing.
  • Liaising with industry or third level clients and/or other relevant EI personnel on grant claims where documentation or additional information is required and escalating where necessary.
  • Carrying out desk checks of expenditure items and ensuring supporting documentation is sufficient and appropriate. 
  • Update client data records and input claims details on GSS/MIS as appropriate throughout each stage of the claims processes.
  • Follow-up on and ensure that all grant conditions are complied with prior to drawing up payments.
  • Send claims to Grant Inspection (GI) or representatives of non-GMT concurrently where site or technical inspections are required.
  • Ensure ERDF grants claims are in line with defined ERDF requirements and checklists.
  • Respond effectively to business targets, priorities and deadlines.
  • Provide team support to colleagues in GP and other sections within the new GM as and when required across both Industry and third level, particularly at busy times during the year. 
  • Build networks and relationships with colleagues that assist the development of a professional, integrated and efficient approach to supporting clients across industry.

 

Functional Competencies (Key Skills & Knowledge)

  • Evidence of strong numerical aptitude, analytical and interpretation skills and experience is essential.
  • Robust IT proficiency and experience using MS Office 365 applications including Microsoft Excel, Word and Outlook, coupled with the capacity to quickly learn new applications, systems, technologies and procedures/processes is essential.
  • Experience of managing and prioritising multiple tasks to meet challenging deadlines while maintaining strong accuracy and attention to detail is essential.
  • Strong oral and written communication skills to ensure effective engagement across all relevant stakeholders is essential.
  • A third level qualification in, or currently studying for, a finance or business-related discipline.
  • Experience of working in a finance-related function and/or regulatory environment.
  • Knowledge of accounting and business systems terminology is desirable.
  • A knowledge of EI grant offerings, including third level, and related processes and procedures.
  • Ability to work on own initiative and use sound judgement to identify key conditions in proposals/grant agreements. 
  • Ability to absorb information and a willingness to undertake training and development to refine knowledge and skills, developing broad capability in third level and industry claims processes. 
  • Sound judgement, professionalism, confidentiality and discretion.

 

Enterprise Ireland Behavioural Competencies

Results Focused

The ability to be outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.

Innovation and Risk-Taking

Actively encourages new ideas, experimentation and measured risk-taking, while always being on the look out for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.

 

Problem Solving and Decision-Making

The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.

Client Focused

The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and EI strategy.

Communicating with Impact to Influence Others

Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.

Teamworking

Co-operates with colleagues, shares information and respects the opinions and values of staff members.  Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.

Embracing & Leading Change

Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients. 

Networking

Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.

Acting / Leading with Integrity

Communicates the EI purpose, values and approach, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others

Developing Yourself & Others

Creates an environment that enables you and others to excel in terms of job performance. 

 

Salary Scale:

€25,751 to €50,133 per annum contributory superannuation

Rising to €51,768 by long service increments.

€24,544 to €47,746 per annum non-contributory superannuation

Rising to €50,838 by long service increments.

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.  Subject to satisfactory performance, increments may be payable in line with current Government Policy.

Application and Selection Process:

The selection process may include short-listing of candidates.  The selection criteria will be based on the requirements of the position.  It is therefore important that you provide a detailed and accurate account of where you believe your skills and experience meet the requirements for the position.  This should be contained in a short document (maximum 2 pages) accompanying your CV.   Applicants are not required to complete the standard application form.

Applicants should note that, for shortlisting purposes in particular, clear evidence of the functional competency requirements listed as essential in this specification must be demonstrated as part of your supporting document accompanying your CV.   

To apply for the position, send a detailed CV and supporting document quoting reference number EI.039.22E to maise.doyle@osbourne.ie  be received no later than Friday 1st July 2022, or phone Maisie Doyle on 01 638 4400

 

ISSUED BY HR DEPARTMENT, ENTERPRISE IRELAND ON Friday 17th June 2022

All interested candidates should apply through the link provided for the attention of Maisie Doyle at Osborne Recruitment and are welcome to call Maisie Doyle for more information.

#INDDOYLE
 

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